Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support core financial activities and help keep accounting records accurate, organized, and current in San Marcos, Texas. This position plays an important role in handling transactional work, reviewing documentation, and assisting with reporting and close processes. The ideal candidate brings accounting experience, strong attention to detail, and the ability to communicate effectively while managing multiple priorities.

Responsibilities:

• Process accounts payable transactions by reviewing invoices, performing three-way matching, verifying receipt of goods or services, and ensuring timely and accurate payment processing.

• Manage accounts receivable activities by recording incoming payments, applying cash receipts, and maintaining accurate customer account balances.

• Perform cash application functions, including posting payments received through ACH, wire transfers, checks, and credit card transactions.

• Reconcile merchant accounts and credit card payment activity to ensure transactions are accurately recorded and discrepancies are resolved promptly.

• Monitor outstanding receivables and coordinate collection efforts by partnering with internal department managers and communicating directly with customers when necessary.

• Investigate and resolve invoice, payment, inventory, and account discrepancies by collaborating with cross-functional teams to ensure accuracy.

• Follow up with internal departments regarding invoice approvals, payment status, and outstanding account issues to support efficient financial operations.

• Assist with month-end close activities by applying payments, reconciling accounts, preparing supporting schedules, and ensuring financial records are complete and accurate.

• Demonstrated accuracy and strong organizational ability in a finance or accounting support environment.

• Ability to manage large volumes of transactional data while maintaining consistent attention to detail.

• Working knowledge of Microsoft Office applications, especially Excel, Word, and Outlook.

• Foundational understanding of accounting principles or prior experience in accounts payable or clerical accounting work.

• Clear written and verbal communication skills for coordinating with employees and internal departments.

• Strong attention to detail, discretion, and a high level of integrity when handling confidential financial information.

• Experience with Concur, NetSuite, or similar financial and expense management systems is preferred.

• Associate or bachelor’s degree in Accounting, Finance, or a related field, along with relevant accounting experience, is a plus.