Clinical Research Coordinator - Pediatrics

Clinical Research Coordinator - Pediatrics

The Clinical Research Coordinator in the Department of Pediatrics collaborates with multidisciplinary teams, research personnel, and site staff (e.g., clinics, hospitals, and other pediatric sites) to support clinical research. Responsibilities include recruiting, screening, educating, and consenting participants, as well as coordinating day-to-day study activities. The Clinical Research Coordinator is also involved in collecting, compiling, documenting, and analyzing clinical research data. This role monitors participant progress, including documenting and reporting adverse events, and assists with periodic quality assurance audits of study protocols.

Job Responsibilities

• Coordinate study activities, including preparing personnel, protocols, informed consents, amendments, and IRB/Sponsor documents.
• Prepare electronic data collection tools, assemble study visit supplies, and assist with study implementation.
• Coordinate day-to-day study activities across research, clinical, and administrative teams to support efficient protocol implementation.
• Track study timelines, participant scheduling, recruitment progress, and study deliverables, escalating delays or operational concerns to study leadership as appropriate.
• Assist with maintaining study tracking systems, visit calendars, and operational logs to support timeline completion of protocol milestones.
• Collect, label, and process samples per protocol, ensuring proper handling, storage, and compliance with study leadership guidance.
• Maintain inventory of supplies and equipment, operate standard lab and study equipment, and track study expenditures.
• Identify and address data collection issues, ensure audit readiness.

• Complete required regulatory activities and maintain accurate records.
• Assist with protocol preparation, IRB submissions, and regulatory correspondence.
• Ensure compliance with federal/state regulations, GCP, and institutional policies, ensuring compliance across all activities.
• Recognize and report adverse events/serious adverse events per protocol requirements.

• Identify, approach, and enroll eligible participants according to protocol.
• Conduct informed consent in-person, by phone, or via telehealth.
• Coordinate study visits, provide participant instructions and reimbursement, and maintain participant status in systems.
• Monitor participant retention and follow-up activities and coordinate with study team to implement retention strategies as needed.
• Communicate with participants' clinical teams and report recruitment/retention challenges or recommendations for improvements.

• Coordinate communication across investigators, research staff, clinical teams, and study participants to support effective study implementation.
• Participate in/lead study team meetings, including preparation of study updates, documentation of assigned tasks, and follow-up on action items.
• Communicate recruitment progress, scheduling issues, protocol concerns, and operational barriers to investigators and research leadership in a timely manner.
• Build and maintain professional relationships with participants, families, providers, and staff.
• Contribute to departmental research discussions and recommend improvements to study conduct and workflow processes.

• Complete Case Report Forms (CRFs) and source documentation in line with GCP and study protocols.
• Review CRFs for accuracy, completeness, and compliance, entering data into auditable databases or electronic systems.
• Maintain participant tracking and data collection systems, performing quality checks and resolving missing data per protocol.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

• Four years of relevant experience. Relevant education may be substituted for experience on a year for year basis.
• Experience with regulations governing clinical research (CFR, GCP, HIPAA).
• Experience with statutes and guidelines relevant to regulatory affairs in clinical research.
• Experience with study budgets, contracts and grant applications.
• Experience working with children, parents, and/or families.

Preferred Qualifications

• Bachelor's degree in relevant field.
• Certified Clinical Research Coordinator (CCRC)
• Certified Clinical Research Professional (CCRP)
• Experience with common clinical research software (e.g., REDCap, SPSS, STATA) and electronic health record systems.

Skills

• Communication
• Organization
• Attention to detail
• Interpersonal skills
• Time and priority management
• Ability to manage multiple concurrent study activities
• Problem solving
• Project coordination

Required Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type: Regular

Time Type: Full time

Rate Type: Salary

Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range: $60,800.00 - $91,200.00

Minimum $60,800.00

Midpoint $76,000.00

Maximum $91,200.00