Executive Assistant

Job Description

Job Description

Description:

 

Role Overview

Millennium Events is seeking a highly disciplined, exceptionally capable Executive Assistant to serve as a trusted extension of executive leadership. This role requires absolute reliability, advanced organizational skill, and the ability to operate calmly and decisively in a fast-moving, high-stakes environment.

This position is not task-based support—it is impact-based. The Executive Assistant will manage sensitive information, interface with high-profile clients, and support leadership across operational, financial, and event-related functions. Precision, discretion, and accountability are mandatory.

Scope of Authority & Access

• Direct access to executive leadership, internal operations, financial processes, and proprietary business information.

• Exposure to confidential client relationships, high-profile events, internal strategies, and future business initiatives.

• Entrusted with information that requires sound judgment, professional restraint, and strict confidentiality at all times.

Core Accountability Areas

Executive & Administrative Operations

• Manage executive calendars, meetings, communications, and follow-up with accuracy and urgency.

• Serve as a professional point of contact for internal teams, clients, and external partners.

• Attend meetings, job sites, and events; document discussions and ensure execution of action items.

• Maintain precise and organized records within internal systems.

Client, Financial & Event Support

• Prepare and distribute invoices; assist with payment tracking and client follow-ups.

• Conduct post-event client communication to ensure satisfaction and resolution of outstanding matters.

• Support event coordination, logistics, purchasing, and inventory management.

• Ensure supplies and materials are ordered, tracked, and available according to operational needs.

Operational Continuity

• Provide elevated support during peak production and event seasons.

• Adapt quickly to shifting priorities and urgent business demands.

• Collaborate cross-functionally to ensure smooth operations during high-volume periods.

• Remain available for evenings and weekends when required by event schedules or executive needs.

Confidentiality & Professional Standards

• Maintain strict confidentiality regarding high-profile clients, internal operations, financial data, and upcoming events.

• Safeguard proprietary information and exercise discretion in all communications.

• Demonstrate impeccable professionalism, judgment, and reliability.

• Represent the company with composure and credibility in all environments.

Operational Demands

• Fast-paced, deadline-driven environment with frequent changes and competing priorities.

• Combination of office, remote, and on-site event locations.

• Evening and weekend availability required based on business needs.

• Requires comfort operating independently with minimal supervision.

Candidate Profile

This role is best suited for individuals who:

• Excel under pressure and remain composed in high-demand situations.

• Anticipate needs rather than react to them.

• Manage multiple priorities without sacrificing accuracy or professionalism.

• Understand the responsibility that comes with access to sensitive information.

• Take ownership of outcomes, not just tasks.

Requirements

• Valid driver’s license and reliable personal vehicle.

• Advanced proficiency in Google Workspace (including Google Sheets) and Microsoft Office.

• Strong written and verbal communication skills.

• Exceptional organizational and time-management abilities.

Compensation & Benefits

Millennium Events offers a competitive and professional benefits package, including:

• 401(k) retirement plan with employer match up to 3%

• 50% employer-covered Anthem medical insurance

• Multiple paid holidays

• Paid vacation time

Opportunity to grow within an established, high-performing organization

Requirements: