Administrative Assistant

Job Description

Job Description

Salary:

We are a progressive, cloud-based, high-end Landscape Management Company. We are continuing our growth and searching for a candidate who has previous experience and is seeking the opportunity to be a part of our long-term Team.

Our clients are high net worth individuals and/or they live in communities that maintain stringent landscape management standards. This is not your "normal" Landscape Company. We are professionals, highly educated and we treat our clients with white-glove service and understand and appreciate that they pay a premium for our services.

Essential Duties Include (but are not limited to):

• Oversee and support landscape operations staff and ensure smooth daily functions.
• Handle client communications, manage inquiries, requests, and complaints through phone, email, and CRM (ASPIRE).
• Maintain accurate records, data entry, and cloud-based filing across platforms (Google Drive, SharePoint, OneDrive).
• Order and manage office supplies, PPE, and company uniforms inventory.
• Provide training and maintain SOPs, especially for company software (ASPIRE).
• Support operations with CRM updates, asset tracking, and reporting; assist with errands and shop/irrigation tasks.
• Assist the president with administrative projects, contract organization, and internal communications.
• Support HR functions including payroll backup, onboarding assistance, and documentation for field staff.
• Manage basic IT tasks, including phone/internet issues and device inventory.

Requirements:

• Minimum of high school diploma or GED (Associates degree Preferred)
• Previous experience in a related field (Preferred)
• Knowledge of Basic Office Management Procedures
• Excellent customer service skills
• Excellent skills in both oral and written communications
• Able to communicate on the telephone professionally and courteously.
• Excellent interpersonal, communication, and organizational skills
• Highly proficient in Microsoft 365, MS Office, Share Point, and G-Suite (QuickBooks Pro or any Accounting Systems experience preferred)
• Ability to rapidly learn Company specific software (ASPIRE) and intercompany communication software (Trello and Microsoft Teams)
• Bilingual-Spanish (A MUST)

Vision Landscapes is an Equal Opportunity Employer.