Budget and Services Coordinator (Promotional)

Job Title

This position is with the City of El Paso.

Salary

$58,204.85 - $72,756.06 Annually

Location

Various Locations within the City of El Paso, TX

Job Type

Civil Service

Requirements

MOS CODE: SEI15 (Coast Guard) 1025 (Navy)

Education and Experience: A Bachelor's degree or higher in business or public administration, accounting, finance or a related field, and two (2) years of experience in budget or fiscal analysis or administration. Licenses and Certificates: None.

General Purpose

Under direction, prepare, analyze and monitor department budget, supervise payroll function, and provide administrative support to departmental operations.

Typical Duties

Prepare and monitor the operational, capital and other budgets for department. Involves: Assist in identifying and analyzing budget needs and priorities. Prepare assigned annual budgets. Monitor expenditures in assigned areas to assure sound fiscal control. Advise department and division heads of budget levels. Oversee the preparation of requisitions and purchase orders. Prepare budget transfer requests. Conduct internal audits and cost control analysis. Assist with grant preparation and ensure that expenditures are conducted in accordance with grant specifications. Provide administrative support and guidance to department head related to the planning of new, and improvements in existing, facilities and coordinates maintenance and repair of facilities and equipment. Involves: Receive work requests from department staff. Determine priorities and forward tasks to appropriate staff or contract outside vendors. Prepare cost estimates. Assist in writing specifications for bid proposals. Inspect work to assure completion in accordance with specifications. Discuss problems with contractors or other City departments. Attend meetings. Oversee the departmental payroll and personnel process. Involves: Provide direction to departmental payroll personnel. Research and resolve complex discrepancies and payroll-related inquiries. Ensure payroll process is completed in a timely manner. Track vacancy openings and complete staffing tables. Supervise assigned staff. Involves: Assign, schedule, guide and monitor work. Appraise employee performance. Provide for training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Interview applicants; recommend hiring, termination, discipline, merit pay or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially.

General Information

For complete job specifications, click here. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score. Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam. Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates. Note: Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit for more information. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete. To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Benefits

The City of El Paso offers a comprehensive benefits package including life and health insurance, dental, vision, short term disability coverage, and the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). Employees also have access to an Employee Assistance Program (EAP) with mental health sessions, therapy, and more. The City's Wellness Program promotes better health and wellness amongst the workforce through various programs and incentives. The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment. Eligibility for vacation leave, sick leave with pay, accident with pay leave, and pregnancy leave is also provided. Legal holidays are observed as well.