Senior Grants & Contracts Administration Specialist

Description and Functions

Open Until Filled

GENERAL DESCRIPTION :

Are you looking for a change of pace or a new opportunity to expand your professional experience The Wyoming Attorney Generals Office is seeking highly motivated organized professional applicants for a Senior Grants and Contract Administration Specialist in the Division of Victim Services.

Under the direction of the Deputy Director this position has programmatic financial and management responsibilities over a 1/3 region of the state sub-grantee programs. This position is responsible for writing and reviewing sub-grantee contracts for pass-through state and federal funding. This position will determine funding levels for sub-grantee programs and allocate appropriate funding levels from state and federal grant funds; review sub-grantee program applications and budget narratives for the development of sub-grantee contracts; execute grant award agreements by developing a sub-grantee contract in accordance with state and federal rules and regulations; monitor sub-grantee performance for compliance with state and federal rules and regulations. Provide training and technical assistance to sub-grantee programs in the positions assigned 1/3 region of the state.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance
• Paid vacation sick leave FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information or you can watch this short video to learn about our benefit package! .

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Human Resources Contact: Jennifer Erickson - -

ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Ability to manage up to 20 program funding reimbursements in a timely fashion. Understand how to prioritize tasks and what information is required to complete a task. The ability to identify deficiencies in a programs submission and resolve the deficiency in a respectful yet efficient timely manner.
• Ability to travel statewide frequently for work. Ability to book and fund travel and submit for state reimbursement at the completion of travel.
• Remain knowledgeable of crime victimization and understand non-profit organizations. Daily answer questions by e-mail or telephone from executive directors of community-based victim service programs about the appropriate use of state and federal funds. Participate in the process for funding community programs including the methods to be used applications for funding evaluation by reviewers tracking evaluator comments providing technical assistance to reviewers monitoring the recommendations for funding articulating stipulations for eligibility of receipt of funds and reviewing the final award documents and contracts to ensure accuracy.
• Serve as the primary point of contact for the 1/3 region of the states sub-grantee community programs serving crime victims; provide guidance to executive directors and governing boards of community-based programs in policy development implementation strategic planning and general management practices; monitor sub-grantee/contract compliance through examining data entered into Division database; conduct an annual risk assessment on sub-grantee programs for federal grant eligibility; assesses the benefit of services to the clients served and provides direction on conducting community assessments; analyzing complex administrative operational and fiscal practices by sub-grantees; conduct on-site inspections of community programs and analyze the quality of services to victims of crime how victim service providers collaborate with key partners as well as measuring the level of community engagement.
• Work with the Division Director and Deputy Director in maintaining distribution formulas for state and federal funds that support sub-grantee programs. Respond to correspondence or requests for technical assistance from sub-grantees on the utilization of federal and state funds relating to the operation of victim/witness family violence and sexual assault services in Wyoming. Research and recommend to the Division Director and Deputy Director the state fiscal and administrative standards under which community family violence and sexual assault programs will operate; provide assistance to other program managers in issues involving the use of Division-administered funds; regularly meet with the Division Director and Deputy Director to provide technical assistance to them to ensure the Division is meeting federal reporting requirements relating to the use of federal funds and is meeting various compliance and reporting requirements.
• Work with the Division in submitting federal grant requests and monitoring federal funds received; develop recommend administer and monitor contracts with sub-grantees receiving state and federal funding; develop maintain and update resources concerning crime victimization of all types. Research and recommend to the Division Director and Deputy Director the state fiscal and administrative standards under which community family violence and sexual assault programs will operate; provide assistance to other program managers in issues involving the use of Division-administered funds. Provide status reports to the Deputy Director and/or Director upon request.
• Remain current with national issues concerning crime victimization and trends in policy and respond to legislation and community and state requests for information. Aid the Division in the development of curriculum for sub-grantee contract compliance; conduct training seminars for sub-grantee programs; develop resources to facilitate training opportunities for sub-grantee programs. Regularly attend meetings and conferences where national issues involving victim services are discussed.

Qualifications

PREFERENCES:

Proven ability to work independently on time-sensitive tasks with the ability to prioritize tasks.
Familiar with the reimbursement-based accounting scheme.

KNOWLEDGE:

• Knowledge of the criminal justice system in Wyoming as it pertains to victims and witnesses of crime.
• Knowledge of crime victimization and services at the community level.
• Knowledge of non-profit organizations administration and operations.
• Knowledge of collateral sources of payment for economic losses.
• Knowledge of policies and procedures regarding compensation and knowledge of state and federal statutes.
• Knowledge of legislative process and community and state organizing.
• Knowledge of victim dynamics and domestic violence theory.
• Knowledge of the dynamics of human behavior the psychological social and vocational aspects and best practices in working with victims of crime.
• Knowledge of the broad spectrum of programs serving people with disabilities.
• Knowledge of developing monitoring and analyzing budgets involving multiple funding streams.
• Skill in identifying programmatic obstacles and the ability to help programs staff and victims navigate through challenges to obtaining services.
• Skill in reading and understating policies and by-laws and the ability to make solid recommendations to community boards about operations and administration of the program so they stay in compliance with their contracts.
• Skills require testifying before legislative committees; understanding legislative protocols; and preparing documents to be used by legislative members in forming state policy relating to victim services.
• Skill in reading and applying regulations and decision-making.
• Skill in developing contracts and agency administration standards.
• Skill in written communication involving complex thoughts and ideas. Skills to deliver direct services to victims of crime.
• Skill in working with personal computers using a variety of software.
• Ability to communicate effectively.
• Ability to resolve problems.
• Ability to coordinate efforts with multiple agencies and/or organizations.
• Ability to work with people from different backgrounds in a non-judgmental manner.
• Ability to organize on a state level.
• Ability to give and receive information requiring considerable judgment.
• Ability to apply work management techniques work under pressure work independently and travel extensively.

MINIMUM QUALIFICATIONS:

Education:
Bachelors Degree (typically in Business)

Experience:

0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II

OR

Education & ExperienceSubstitution:

4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items etc.
• Special physical demands are not required to perform the work.
• In-state travel is required as part of this positions responsibilities.
• Some national travel may be required for compliance with federal grants.

NOTES :

• FLSA: Non-Exempt
• The successful candidate must pass a background check.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

Click hereto view the State of Wyoming Total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resources Contact: Jennifer Erickson - -

Required Experience:

Senior IC