Clinic Coordinator

Job Description

Job Description

About Us:
Early Autism Services is a leading provider of Applied Behavior Analysis (ABA) services with a national presence, committed to delivering high-quality care to individuals with autism and other developmental disabilities. Our team of skilled professionals is dedicated to providing compassionate and effective treatment, and we are looking for a Clinic Coordinator to support the seamless coordination of care and operations across our ten markets.

Position Overview:
We are looking for a dedicated and organized part-time Clinic Coordinator to support the operations of our ABA clinic location in South Portland, OR. The Clinic Coordinator will assist the Operations Manager with essential tasks to ensure the clinic functions smoothly and effectively operationally. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment while maintaining excellent communication across teams.

Benefits:

• Competitive compensation ($22.00-$26.00 per hour based on experience)
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off
• Ongoing professional development opportunities

Key Responsibilities:

• Assist with daily administrative tasks, including scheduling appointments, managing call-outs, communicating with families to coordinate care, and more

• Facilitate communication with parents, providing updates on services and addressing any questions or concerns

• Support the Operations Manager in maintaining accurate records and reports for business forecasting

• Coordinate staff schedules and ensure adequate staffing for all therapeutic sessions

• Help maintain a clean and organized clinic environment

• Monitor clinic inventory for items such as toys, cleaning supplies, and more. Placing an order when supplies are low to ensure mandatory supplies are always available to staff

• Participate in team meetings and provide updates on operational tasks

• Perform other duties as assigned to support the overall growth and development of the clinic as assigned by the Operations Manager

Qualifications:

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.

• Minimum of 2 years of experience in an operations or coordination role, ideally in a healthcare, behavioral health, or ABA setting.

• Knowledge of Applied Behavior Analysis (ABA) or experience working in the autism services field is highly preferred.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

• Exceptional communication skills, both written and verbal, with a professional demeanor.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with cloud-based management systems and tools.

• Ability to work independently in a remote setting while maintaining strong team collaboration.

• Detail-oriented with a focus on accuracy and consistency.

• Ability to adapt to a fast-paced, evolving work environment.

Preferred Skills:

• Experience working in a multi-location or national organization.

• Familiarity with client management software or systems used in the healthcare industry.

• Strong problem-solving and critical-thinking skills.