Legal Assistant (Insurance Defense)

The ideal candidate will be commutable to the Dadeland area, possess a minimum of 1 year of experience in Insurance Defense , with a preference for Medical Malpractice and Healthcare Defense.

Primary Responsibilities

• Profile documents and correspondence in internal systems, including corresponding billing entries.
• Maintain attorney calendars, including scheduling and confirming meetings, and ensuring deadlines and key dates are accurately tracked.
• Assist attorneys with drafting and editing documents for grammar, formatting, accuracy, and overall quality.
• Manage billing processes for assigned attorneys, including time entry, pre-bills, invoicing, and adherence to client billing guidelines.
• Process incoming invoices from vendors, experts, and other third parties related to client matters.
• Coordinate new matter intake, including conflict checks and case setup, and manage ongoing matter updates.
• Answer and route incoming calls, responding to routine inquiries from clients and team members.
• Organize and maintain client files and attorney work product.
• Handle court filings and submissions through applicable electronic filing systems and platforms, and coordinate service to opposing counsel.
• Develop proficiency in all required internal systems and software tools.
• Perform a variety of administrative duties, including file management, correspondence, expense reports, continuing education tracking, and check requests.

Skills & Abilities

• Attendance & Punctuality: Maintain consistent attendance and reliability; ensure responsibilities are covered when absent.
• Communication: Strong verbal and written communication skills.
• Customer Service: Respond promptly and professionally to requests; meet commitments.
• Dependability: Follow instructions, manage time effectively, and complete tasks independently.
• Professionalism: Demonstrate respect, discretion, and composure under pressure.
• Teamwork: Contribute to a positive team environment and support colleagues.
• Technical Skills: Comfortable with basic computer systems and able to learn new software quickly.

Minimum Qualifications

• High school diploma or equivalent required.
• Minimum of one (1) year of experience as a Legal Assistant in a law firm setting.