Temporary Academic Assistant - 3 days per week

Position Summary

The Temporary Academic Assistant will be responsible for providing broad administrative support to the School Faculty, Members, and Visitors within the School of Historical Studies.

Dates Needed

Starting in December, at least three full days/week, with the possibility of transitioning to five days/week. 

Essential Job Duties

• Provides administrative assistance for Faculty, Members, and the Administrative Officer, as needed. Tasks may include: scanning, typing, scheduling meetings and room reservations, printing and binding documents, processing invoices, and proofreading texts.
• Processes invoice payments and reimbursements for Faculty and Members. 
• Turns over Member offices and submits maintenance requests.
• Assists with events and other school activities as needed.
• Provides backup support to other School administrative personnel as needed to contribute to the efficiency and effectiveness of School operations.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent.
• 2 - 4 years of prior experience in an administrative or academic setting. 
• Strong administrative, office, and computer experience.
• Attention to detail and excellent written and verbal communication skills.
• Ability to work independently and complete tasks accurately in a timely and organized manner. 
• Excellent interpersonal skills: The ability to interact with international scholars and to work cooperatively in a team environment is essential. 
• Ability to maintain confidentiality and exercise discretion. Proficient in a range of word processing, administrative, and data management applications, including but not limited to Google Suite, Microsoft Office, Zoom, and Dropbox, with an openness to learning new applications and technologies. 
• Proficient in basic web content editing skills, e.g., Drupal. 

Working Conditions

• Must be able to remain in a stationary position for prolonged periods of time.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

The anticipated hourly rate for this position is $25.00 - $28.00. This is a part-time, non-benefit-eligible position. NJ Paid Sick Leave accrual is available.

The Institute for Advanced Study is an equal opportunity employer.

About the Institute

Since its founding in 1930, the Institute for Advanced Study has served as a model for protecting and promoting independent inquiry, prompting the establishment of similar institutes around the world, and underscoring the importance of academic freedom worldwide. Current philanthropic support and a reliable stream of endowment-generated revenue allow its permanent Faculty and visiting researchers (known as Members) to freely determine the course of their study. The Institute’s mission and culture have produced an exceptional record of achievement. Among its present and past Faculty and Members are 37 Nobel Laureates, 49 of the 68 Fields Medalists, and 25 of the 29 Abel Prize Laureates, as well as many MacArthur Fellows and Wolf Prize winners.

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