Accounts Receivable & Payroll Specialist

Job Description

Job Description

Accounts Receivable & Payroll Specialist

Position Overview

The Accounts Receivable & Payroll Specialist is responsible for managing the company’s accounts receivable functions and assisting with the accurate and timely processing of payroll. This position requires strong attention to detail, confidentiality, organization, and the ability to work effectively with employees, customers, and internal departments. The position involves working with confidential financial and employee information and requires a high level of professionalism and discretion.  This role will report to the North American Regional Director of Finance.

Essential Responsibilities

Accounts Receivable (~2/3 of role)

• Process and maintain customer invoices and accounts receivable records.
• Post and apply customer payments accurately and timely.
• Monitor outstanding accounts and follow up on past-due balances.
• Communicate with customers regarding invoices, payments, and account questions.
• Research and resolve discrepancies between customer payments and invoices.
• Prepare and distribute customer statements as needed.
• Assist with account reconciliations and month-end procedures.
• Maintain accurate and organized AR documentation and records.
• Work with other departments to resolve billing and payment issues.
• General accounting and administrative support

Payroll (~1/3 of role)

• Process payroll accurately and timely in accordance with established schedules.
• Review employee time records, attendance, overtime, PTO, and other payroll-related information.
• Enter and maintain employee payroll information in the payroll system.
• Process payroll adjustments, deductions, reimbursements, and other changes as needed.
• Assist with new hire and employee status changes affecting payroll.
• Respond to employee questions regarding pay, deductions, PTO, and payroll records.
• Maintain confidentiality of payroll and employee information.
• Assist with payroll tax filings, year-end processing, W-2s, and other payroll-related reporting.
• Work with payroll providers and other outside vendors as needed to resolve issues.

Qualifications

• Previous 3-4 years of experience in Accounts Receivable required.
• Previous accounting or bookkeeping experience preferred.
• Previous payroll experience preferred but not required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to maintain confidential information.
• Strong communication and customer service skills.
• Ability to identify discrepancies and resolve problems independently.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with payroll and accounting software preferred.
• Ability to work independently while also working effectively as part of a team.

Education & Experience

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business, or a related field preferred.

Location

• The position is located in Stevensville, MI
• The position is an on-site role, which is required to interface directly with on-site internal departments and employees
• Occasional work from home is acceptable as needed

Founded in 1978, Alpha Resources, LLC is a global leader in the manufacture and distribution of consumables and creation of certified reference materials for use in atomic spectroscopy analysis and is ISO17034, ISO17025, ISO9001:2015 certified.

Company Description

Founded in 1978, Alpha Resources, LLC is a global leader in the manufacture and distribution of consumables and creation of certified reference materials for use in atomic spectroscopy analysis and is ISO17034, ISO17025, ISO9001:2015 certified.