Supply Chain Coordinator

Stila Cosmetics is a modern, prestige beauty brand with a bold, spirited personality. Rooted in artistry and driven by innovation, we deliver high-performance formulas and accessible luxury that celebrate self-expression and confidence. Position Summary Support the day-to-day operational flow of Stila’s supply chain across purchasing, inventory visibility, vendor coordination, and inbound logistics activities. This role partners cross-functionally with Operations, Demand Planning, Sales, Marketing, Finance, Quality, and Logistics to help ensure accurate inventory management, timely replenishment, and on-time delivery across Core, Replenishment, and New Launch products. This position is ideal for a highly organized and detail-oriented operations professional who is comfortable working in a fast-paced environment and managing multiple priorities simultaneously. Core Responsibilities Issue and manage Purchase Orders (POs) for Finished Goods and Components across Core, Replenishment, and New Launch products Coordinate with domestic and international contract manufacturers and component suppliers to confirm PO receipt, acknowledgements, and delivery timelines Maintain accurate PO delivery dates, quantities, pricing, and related master data within Great Plains (GP) and related systems Monitor open PO status and proactively follow up with vendors to support on-time delivery and inventory availability Process PO revisions, quantity changes, cancellations, and date adjustments while communicating updates to relevant stakeholders Support inventory visibility and replenishment planning activities using Netstock and related planning tools Transact material receivers and complete manufacturing order receipts within GP upon confirmation of inbound shipments Compile and distribute inbound shipment documentation, including packing lists, bills of lading (BOLs), and receivers to warehouse and logistics partners Partner cross-functionally with Demand Planning, Sales, Marketing, Finance, Quality, and Logistics teams on supply-related activities and operational priorities Support inventory health, fill rate, and service level objectives through accurate and timely operational execution Maintain organized purchasing, vendor, and shipment documentation Support process improvement initiatives and ad hoc operational projects as needed Qualifications 3–5 years of experience in purchasing, supply chain, operations, inventory planning, or related roles; consumer goods, beauty, fashion, or other fast-paced consumer product environments preferred Experience working with ERP, purchasing, or MRP systems; experience with Great Plains (GP), Microsoft Dynamics, or Netstock preferred Strong Excel proficiency, including pivot tables, lookups, reporting, and reconciliation activities Strong organizational, analytical, and problem-solving skills, with excellent attention to detail and the ability to manage multiple priorities simultaneously Self-motivated, adaptable, and comfortable operating in a fast-paced, evolving environment while collaborating cross-functionally Strong written, verbal, and presentation communication skills Bachelor’s degree in Supply Chain Management, Business Administration, Operations, Finance, Analytics, Marketing, or a related field Candidates must be authorized to work in the United States without current or future visa sponsorship Primary Accountabilities & Success Metrics Purchase Order accuracy, timeliness, and ERP/master data integrity Vendor coordination, follow-up responsiveness, and on-time delivery support Inventory visibility, fill rate support, and inbound shipment coordination accuracy Cross-functional communication, operational responsiveness, and execution reliability Cultural Fit / Ways of Working Detail-Oriented: Maintains high levels of accuracy across systems, purchasing, and operational execution Collaborative: Builds strong cross-functional partnerships and communicates proactively Operationally Minded: Understands how purchasing and supply coordination impact broader business performance Adaptable: Comfortable operating in a fast-moving environment with evolving priorities Accountable: Takes ownership of follow-through, issue resolution, and operational reliability #J-18808-Ljbffr Stila Cosmetics