Office Administrative Assistant

Job Description

Job Description

Office Administrative Assistant

Keepsake Quilting

Position Summary

Keepsake Quilting is seeking an organized and dependable Office Administrative Assistant to support the day-to-day administrative and operational needs of the business. This position will work with multiple departments and help keep routine office, product, inventory, and vendor-related tasks organized and moving forward.

This is primarily an administrative support role with some aspects of purchasing related activities.

Responsibilities

• Provide general administrative support to the Keepsake Quilting team.
• Assist with reordering established kits, products, and supplies as inventory requires and as directed by management.
• Help track inventory needs, open orders, backorders, and incoming merchandise.
• Communicate with vendors regarding routine order information, availability, quantities, and delivery timing.
• Maintain spreadsheets, reports, product information, and other internal records.
• Enter and update information in company systems accurately and promptly.
• Assist with purchase orders, invoices, paperwork, and other routine documentation.
• Coordinate with merchandising, warehouse, customer service, marketing, and accounting as needed.
• Help follow up on outstanding items and make sure administrative tasks do not fall through the cracks.
• Assist with product and kit-related administrative work, including maintaining information and helping coordinate replenishment of existing items.
• Answer or route routine internal and external questions to the appropriate person.
• Provide additional office and operational support as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable working with spreadsheets, email, and basic office software.
• Ability to manage multiple tasks and follow up on outstanding items.
• Good written and verbal communication skills.
• Dependable and able to work independently while also supporting a team.
• Experience in office administration, purchasing support, inventory, retail, or e-commerce is helpful but not required.

Ideal Candidate

The ideal candidate is organized, detail-oriented, comfortable handling a variety of administrative responsibilities, and willing to jump in wherever needed. This person does not need to be a merchandiser or buyer but should be comfortable working with products, inventory, vendors, and internal teams in a fast-moving retail environment. Shopify and ERP experience a plus

\nCompany Description

The Fabrick LLC company does business as Keepsake Quilting

Company Description

The Fabrick LLC company does business as Keepsake Quilting