AI Workflow Specialist

AI Workflow Specialist

At Core States Group, the work you do matters to the clients we serve, the communities we support, and the teams who rely on one another to deliver with excellence. Our Cause is powerful: to create a world where all environments improve everyday life.

Here's what you can expect:

• Compensation – Competitive wages and bonus programs
• Retirement – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• Healthcare – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle.
• Vacation – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• Perks – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more!
• Work-Life Balance – A flexible work environment that supports a healthy work-life balance, whether you're in the office, working remotely, or somewhere in between.
• Paid Parental Leave – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• Tuition Reimbursement – Advance your education with support! We offer tuition reimbursement to support your learning journey.

Summary of the Role

The AI Workflow Specialist, will be a member of the Digital Transformation team at Core States and report to the Director of that group. The AI Workflow Specialist, will be responsible for identifying, building, and supporting AI-enabled workflows across the firm's Shared Services functions, including Finance & Accounting, Human Resources, Marketing, Legal, and Administration. They will be expected to work directly with Shared Services staff to understand their processes, deliver practical AI workflows using the firm's approved platforms, train and support users on those workflows, and surface larger opportunities to the Digital Transformation team for enterprise development.

Responsibilities

• Partner with Shared Services teams to map existing processes and identify high-value opportunities for AI-enabled improvement
• Design, build, and deploy AI workflows using approved platforms, including ChatGPT Enterprise (custom GPTs, agents, structured prompt workflows) and the Microsoft Power Platform
• Train and support Shared Services staff in adopting AI workflows, including documentation, office hours, and hands-on coaching
• Maintain and iterate on deployed workflows based on user feedback, usage data, and measured results
• Plan, schedule, and manage a portfolio of concurrent workflow projects, maintaining clear priorities, timelines, and status communication with department stakeholders
• Ensure workflows handle sensitive corporate data (financial, personnel, legal) in accordance with firm governance and data-handling policies
• Participate in the Digital Transformation team's weekly rhythm of goals, status, and results
• Escalate opportunities with enterprise-wide impact into the Lane 2 project pipeline with clear documentation of the business case
• Support firm-wide AI enablement efforts, including workflow examples, adoption spotlights, and the AI Hackathon
• Track and report adoption and time-savings metrics for Shared Services AI initiatives
• Other duties as assigned

Qualifications

• Bachelors degree in Computer Science, Digital Technologies, Business, or relevant field
• 5+ years working in or directly supporting corporate business functions (finance/accounting, HR, marketing, legal, or operations)
• Demonstrated hands-on experience building AI-enabled workflows, automations, custom GPTs/agents, or low-code solutions like PowerAutomate that others actively use — portfolio of real examples expected
• Experience training or supporting non-technical users on new tools or processes
• Experience in a professional services or project-based business environment preferred
• Advanced proficiency with ChatGPT or comparable AI platforms, including custom GPT/agent creation and structured prompt design
• Working knowledge of the Microsoft 365 ecosystem, including Power Automate, SharePoint, and Excel
• Ability to work with structured business data (exports, reports, spreadsheets) and connect workflows across systems
• Familiarity with ERP or back-office platforms such as Deltek Vantagepoint preferred
• Basic scripting ability (Python or similar) preferred
• Understanding of data privacy and security considerations when working with confidential corporate information

Work Location

This is a hybrid role that can sit out of the following offices; Duluth, GA; King of Prussia or Philadelphia, PA. Please expect to travel 10%+ of the time or as needed.

Company Overview

Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world's most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design.

With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Community, Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more.

A Note to Candidates

Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

This position will remain open until it is filled.