Payroll and Compliance Specialist

Payroll & Compliance Specialist

Titanium is a healthcare company that puts heart and compassion above all else. Millions of Americans just aren't getting the medical care they need. We're on a mission to change that. For patients that means exceptional support and better care. For providers it means better support and time to focus on patients, and for partners that means higher quality and lower cost.

Join us in our mission!

Summary

The Payroll & Compliance Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing across Titanium Healthcare. This position is responsible for supporting payroll administration, timekeeping review, audit readiness, payroll corrections, and employee pay support while helping strengthen wage-and-hour compliance practices throughout the organization.

This role will serve as a key operational partner between people operations, leaders, employees, and finance, with a strong focus on timecard accuracy, documentation, reporting, and payroll process integrity. The ideal candidate is highly detail-oriented, organized, comfortable managing large amounts of data, and confident navigating sensitive payroll and compliance matters in a fast-paced healthcare environment.

Where You'll Work

This position is hybrid. Work from home and come onsite to the main office located in Garden Grove. Standard business hours are Monday through Friday from 8:00 am to 5:00 pm.

What You'll Do

Payroll Processing & Administration

• Process and support semi-monthly payroll activities for approximately 300 employees across multiple programs and departments
• Review payroll data for accuracy, completeness, and compliance prior to payroll submission
• Audit timecards, missed punches, premium pay, overtime, retro pay, and pay adjustments
• Ensure payroll changes are supported by proper documentation and approvals
• Coordinate payroll timelines and communicate deadlines to leaders and employees
• Assist with payroll corrections, voids, reversals, and off-cycle payments as needed
• Maintain accurate payroll records and audit trails

Payroll Compliance & Timekeeping Oversight

• Review timecard edits and correction requests for compliance with company policy and California wage-and-hour requirements
• Monitor patterns involving missed meals, overtime, rounding concerns, undocumented edits, and schedule reconstruction
• Partner with leaders to resolve payroll discrepancies before payroll processing deadlines
• Support internal payroll audits and compliance reviews
• Help maintain defensible payroll documentation and reporting practices during audits, investigations, or legal reviews
• Track and escalate recurring payroll or timekeeping issues to leadership

Reporting & Data Management

• Prepare recurring payroll, overtime, and timekeeping reports for leadership review
• Assist with payroll-related data analysis and trend tracking
• Maintain payroll files, records, and system documentation
• Support reconciliation activities between payroll, HRIS, and benefit systems

Systems & Process Improvement

• Assist with implementation and stabilization of future payroll and timekeeping platforms
• Identify opportunities to improve payroll workflows, controls, and reporting accuracy
• Help develop and maintain payroll procedures, job aids, and manager guidance materials
• Participate in Finance/People Operations and cross-functional process improvement initiatives
• Contribute to other People Operations initiatives as needed to support organizational goals

Who You Are

Sensory Requirements

• Fluent in English
• Strong written and verbal communication skills
• Ability to communicate clearly in-person, by phone, and electronically
• Adequate hearing and vision (with corrective devices if necessary) to conduct interviews and documentation
• Ability to identify problems and use logic and related information to develop and implement solutions
• Excellent organizational skills and attention to detail

Physical Activity

• Ability to lift, carry, push, or pull up to 2025 pounds (e.g., laptop bag, forms, mobile equipment)
• Must be able to remain in a stationary position
• Must be able to move around an office setting
• Ability to travel to the office on hybrid workdays, attend meetings, and other events as required or requested

Environmental Conditions

• Ability to maintain professionalism and safety in diverse environments
• Ability to work independently while managing multiple deadlines and competing priorities
• Calm and professional under pressure

Technology Use

• Frequent use of computers, keyboard, and handheld/mobile devices
• Ability to type for extended periods
• Competent with computers, email, virtual platforms, and Microsoft Office based programs
• Advanced proficiency in Word, Excel, and PowerPoint, with the ability to document, report, analyze data, identify trends, and present findings in a clear and actionable manner

Professional Strengths

• Process-oriented with strong follow-through
• Comfortable addressing inconsistencies and asking questions
• Analytical mindset with strong problem-solving ability
• Able to build collaborative working relationships, influence, and coach leaders across the organization
• Takes ownership of work and demonstrates strong accountability
• Commitment to maintaining confidentiality
• Excellent judgment, discretion, and ability to handle sensitive and confidential matters

What You'll Need

• High school diploma/GED required, associate degree preferred
• Minimum 3+ years of payroll processing or payroll administration experience
• Strong understanding of payroll practices, wage-and-hour compliance, and timekeeping processes
• Experience reviewing timecards, payroll audits, and payroll corrections
• Experience with HRIS, payroll, and timekeeping systems
• Distraction-free home workspace with a secure internet connection

Nice To Haves

• Bachelor's degree in accounting, finance, business administration, human resources, or another related field
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience processing payroll in California strongly preferred
• Healthcare, multi-site, or high-growth organization experience
• Experience supporting payroll audits, wage-and-hour compliance reviews, or multi-site healthcare operations
• Advanced Excel skills, including pivot tables, lookups, and payroll data analysis
• Experience with payroll implementations or system transitions
• Experience with BambooHR or other similar HRIS/payroll systems

What You'll Enjoy

• Make an impact: an organization who cares about its employees, communities, and the future of healthcare
• Inclusivity: be a part of a workplace where you not only belong but also can be the best version of yourself
• Growth: opportunities to develop and grow your career with us
• Community: you are encouraged to have a voice, share your opinions, and have an individual impact on the business
• Paid Time Off: 12 holidays and up to 15 days of accrued PTO to rest and recharge plus additional time for sick, jury duty, bereavement, reproductive loss, and therapy
• Work Life Balance: enjoy flexibility to maximize your well-being and success with our hybrid work model
• Medical, Dental, & Vision Benefits: we cover up to 100% of your premium and 50% of your dependents depending on the plan
• Prioritize your mental health with unlimited therapy sessions funded 100% by Titanium Healthcare
• Flexible Spending, Health Savings & Dependent Care Accounts
• Life/AD&D insurance funded 100% by Titanium Healthcare
• Supplemental Short-Term Disability