Purchasing Administrator

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description


The purchasing Administrator will conduct administrative and support activities to keep the purchasing department running efficiently. Responsibilities include following up with vendors, tracking deliveries and updating order records (ex: dates, invoices and discounts).

Essential Duties and Responsibilities include, but, are not limited to the following.

• Confirm all purchase orders of issue for quantities, pricing and delivery dates
• Update internal database with accurate delivery dates
• Track orders and ensure timely delivery
• Follow up on late purchase orders and push for updated delivery information
• Assist in resolution of invoice/work order/purchase order reconciliations
• Expedite purchase orders
• Work with team to relay information regarding production delays, delivery delays, etc.
• Build and maintain vendor relationships through constant communication
• Maintain price sheets from vendors
• Create and update purchase orders
• Complete special projects as assigned
• Handle shipping and purchase order variances with respective warehouse
• Coordinate vendor returns for damages and shipping errors
• Assist buyers by obtaining product or service information from vendors, such as price, availability, and delivery schedule
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Other duties may be assigned as required

Position Requirements

Qualifications & Skills:

• Strong communication, interpersonal and persuasive skills
• Must be comfortable in a fast-paced environment handling high volume of purchase orders
• Good communications, negotiating and organizational skills and capable of handling multiple projects
• High school diploma required; college degree preferred
• Ability to multitask and switch priorities when needed

Physical Demands:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit, stand and walk.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee may be exposed a loud noise level.

ITAR Statement: Pursuant to ITAR, EAR, and other export compliance laws and regulations, applicants for this position must be U.S. Persons as defined by U.S. law, i.e., U.S. citizens, lawful permanent residents ('Green Card' holders), persons granted refugee status or asylum status in the United States, or temporary residents granted amnesty.

Valley Tool and Manufacturing is an Equal Opportunity Employer. We are committed to achieving a diverse workforce through application of our affirmative action, equal opportunity and nondiscrimination policy. Valley Tool and Manufacturing LLC prohibits discrimination and harassment of any kind, against any applicant or any employee recruited, hired, assigned and promoted without regard to race, religion, color, age, sex (including pregnancy, childbirth or related medical conditions) sexual orientation, gender identity, marital, civil union or domestic partnership status, citizenship, national origin, ancestry, status of an individual with a disability, status as a protected veteran or any other status protected under federal or state law.


This position is currently accepting applications.