Contracts & Billing Administrator

Contracts & Billing Administrator

The Contracts & Billing Administrator reports to the Manager, Contracts and Billing. Located in Cleveland, OH, this is a full-time position. Must have AIA Billing experience. Hybrid.

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

Essential Functions & Responsibilities:

• Contract Administration:
• Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.

• Billing Process Execution:
• Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.

• Data Management and Analysis:
• Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports as needed.

• Vendor Management Systems (VMS):
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.

• Communication and Coordination:
• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.

• Process Improvement:
• Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work collaboratively in a team environment.
• Analytical mindset with the ability to interpret and analyze contract and billing data.
• Ability to adapt to new processes and technologies.
• Strong problem-solving skills and a proactive approach to addressing challenges.

Qualifications & Experience:

• 1 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
• Experience with Vendor Management Systems (VMS) and Navision is preferred.
• Proficient in Microsoft Office applications.
• Experience with AIA billing.
• Prior experience in foodservice equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.