Accounts Payable Coordinator (Finance)

This position is responsible for the overall Walworth County accounts payable system and all centralized accounts payable processes including issuance of the County’s IRS 1099 statements. Additionally, this position is responsible for providing support to the financial reporting staff in ensuring proper internal controls are utilized in the accounts payable process. The position is responsible for reconciling accounts and maintaining data files for county departments as requested to ensure compliance with state and federal requirements, county policies and accounting guidelines. Strong organizational, communication and troubleshooting skills are required. Schedule Days: Monday - Friday Work Hours: 8:00 am to 4:30 pm Hours Per Shift: 8 Shifts Per Pay Period: 10 Position FTE: 1.00 Applications are being accepted from current County employees as well as members of the public. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Review accounts payable invoices for accuracy and compliance with county financial policies, researching and resolving any tax, account, vendor, or budget issue found during review. Process invoices for payment, prepare check and Electronic Funds Transfer vendor payments, or submit invoice to department p-card holder for vendors who accept credit card payments. Review annual IRS regulation changes and prepare, issue and file annual IRS 1099 tax statements. Develop and maintain complete and accurate vendor documentation in the financial software system. Determine appropriate IRS 1099 classification of vendors. Reconcile monthly accounts payable balance sheet accounts and prepare corrective journal entries as needed. Review and approve p-card transactions for county departments. Monitor gift card transactions for each department by maintaining an activity log and performing audits of department activity. Process imports of departmental sub-system transactions (ECHO, JURY, WISACWIS, TREASURER). Assist in the development of administrative procedures regarding accounts payable functions. Identify and research potential ways to streamline accounts payable. Provide training and support to all levels of personnel countywide in accounts payable procedures and processes. Review and approve employee expense reimbursement requests. Maintain accounts payable records. File/scan accounts payable invoices and vendor W-9 information. Assist finance staff with projects as needed. Provide support, and serve as backup, during absences for the department’s Administrative Assistant and Administrative Clerk III (Accounts Payable). Special projects as assigned. Demonstrate a commitment to county safety and risk management efforts. Education and/or Experience High School degree plus two additional years of formal preparation with accounting emphasis, and two to three years of relevant prior experience; or equivalent combination of education and experience. Accounts payable certification preferred. Proven ability to apply mathematical/accounting concepts to practical situations. Interactions and Communications Provides specialized information and/or recommendations to others regarding an area of expertise. Strong written, verbal and interpersonal skills required. Decision Making This position has authority to make decisions that are consistent with policies and precedents; supervision and managerial direction is available as requested. These decisions directly impact performance in the job and/or the work unit within the department and information is provided with additional research and observations which contributes to the decision making process. Thinking and Problem Solving In relation to established procedures, protocols and policies of the county, challenges and problems occurring in this position must be addressed within broader, department-wide procedures and practices. Strong financial and analytical skills required. Tools & Equipment Used Personal Computer/Printer Copy Machine Telephone Calculator Scanner Software Packages Used Tyler Munis Financial ERP System Microsoft Office 365 Microsoft Teams Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. #J-18808-Ljbffr