Contract Administrator (MWSBE / POP)

Contract Administrator (MWSBE / POP)

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Contract Administrator (MWSBE / POP)

Location

2100 Travis

Job Type

Full Time

Job Number

38562

Department

Housing and Community Development

Opening Date

04/01/2026

Closing Date

6/18/2026 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

PN 38562

Division: Compliance and Grant Administration

Section: Compliance (MWSBE / POP)

Reporting Location: 2100 Travis, Houston, TX 77002

Workdays & Hours: 8 am - 5 pm, Monday - Friday*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston’s neighborhoods and provide true housing choice.

To work toward this goal, HCDD is looking for two Contract Administrators to join its team. In this role, you will be responsible for administering compliance requirements related to the utilization of Minority/Women/Small Business Enterprises (MWSBE) and Pay or Play (POP) on Housing and Community Development projects.

Key Responsibilities

• Monitors MWSBE participation on projects to ensure authorized firms are utilized according to participation plans.

• Administers ongoing monitoring of Pay or Play rules to ensure compliance with program requirements. Generates reports for internal and external sources capturing MWSBE/POP program activity.

• Collects and reviews contractors’ records for accuracy through monitoring systems.

• Performs Commercially Useful Function Audits to validate work performed by certified vendors.

• Investigates underutilization complaints by MWSBE firms and processes Deviation Requests, as applicable.

• Evaluates contractor’s compliance with MWSBE/POP requirements and recommends final release of payment for project closeout.

• Research contract issues and prepare compliance status reports of contractor compliance with program rules.

• Conducts on-site field visits of construction sites to monitor contractor’s activities on projects.

• Facilitate trainings to staff, the contracting community, and various diverse civic and community groups to promote MWSBE participation.

• Reviews contract management system to ensure project information is accurate and vendors are properly credited.

• Maintains project files in accordance with program requirements for record keeping, data collection, workforce audits, payment information and reporting.

• Stay abreast of policies and procedures related to administering program requirements.

• Performs special projects as needed and other position related duties as assigned

Essential Attributes

• Detail Oriented: Bringing the highest level of attentiveness to all work.

• Motivated: Taking ownership of projects to complete them effectively and efficiently.

• Articulate: Displays excellent written and oral communication skills

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or a closely related field..

MINIMUM EXPERIENCE REQUIREMENTS

Two years of contract compliance experience are required.

Substitution:

• Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis

MINIMUM LICENSE REQUIREMENTS

Requires a valid driver's license and compliance with the City of Houston's policy on driving.

PREFERENCES

Preference will be given to candidates that have:

• Experience with the City of Houston’s Pay or Play Program

• Excellent communication skills both orally and in writing

• Prior experience providing technical assistance, training and/or monitoring compliance policies and procedures related to City of Houston projects

• Demonstrated knowledge of B2GNow contract management system

• Excellent organizational skills

• Ability to work under time constraints to achieve deliverables

• Advanced proficiency in Microsoft Word, Excel and PowerPoint

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting:

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

If you need special services or accommodations, please call View phone number on click.appcast.io ; TTY 7-1-1.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 13 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

02

Do you have a valid driver's license, eligible to operate a motor vehicle?

• Yes

• No

03

Which of the following accurately describes your highest level of completed education and verifiable years of contract compliance experience?

• High school diploma or GED and less than six years of professional directly related experience

• High school diploma or GED and at least six years of professional directly related experience

• Associate's degree and less than four years of professional directly related experience

• Associate's degree and at least four years of professional directly related experience

• Bachelor's degree or higher and less than two years of professional directly related experience

• Bachelor's degree or higher and at least two years of professional directly related experience

04

Which of the following best describes your years of verifiable compliance monitoring experience? (To be considered, qualifying experience must be documented in your application's employment history and must be able to be verified)

• Less than one year

• At least one year but less than three years

• At least three years but less than five years

• Five years or more

• None

05

Please provide details about your years of verifiable compliance monitoring experience. Do not use "Please see Resume" or "See Resume" (To be considered, qualifying experience must be documented in your application's employment history) Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities If you do not have this experience, please type "None" in the space provided.

06

Briefly describe your experience working with Minority, Women Owned businesses. If you do not have any experience, respond ‘N/A’. (Note: A response of ‘See Resume’ will not be accepted as a satisfactory response.)

07

In your current or most recent job, which of the following best describes your verifiable professional experience in presenting at pre-bid and pre-construction meetings?

• None

• Less than one year

• At least one year but less than three years

• At least three years but less than five years

• Five years or more

08

If you indicated experience to above question, briefly describe your level of experience presenting at pre-bid and pre-construction meetings. If 'no', please indicate N/A. (Please note stating "See Resume" is not an acceptable response and may delay your application review)

09

Do you have experience in B2Gnow Management System?

• Yes

• No

10

What function(s) in B2GNow do you have working knowledge of: Check all that apply.

• Adding or removing users

• Uploading documents

• Searching vendor records

• Inputting invoice payments

• Inputting projects in system

• Generating Adhoc reports

• Extending reporting deadlines

• Entering Lower Tier subs

• Applying NAICS codes

• I have no experience in B2GNow

11

Do you have knowledge or experience working with the City of Houston’s Pay or Play program?

• Yes

• No

12

If you responded that you have Pay or Play program experience, describe your experience. (Note: A response of ‘See Resume’ will not be accepted as a satisfactory response and will delay or hinder further processing of your application).

13

Briefly describe your level of experience facilitating Technical Assistance Trainings and/or hosting presentations. If you do not have any experience in this area, respond ‘N/A’. (Note: A response of ‘See Resume’ will not be accepted as a satisfactory response.)

14

Please indicate how much experience you have in managing federally compliant procurement projects from concept to award.

• None

• Less than one year

• At least one year but less than three years

• At least three years but less than five years

• Five years or more

15

What prompted you to apply for this specific position? (Response of ‘See Resume’ will not be accepted as a satisfactory response and will delay your application’s progress.)

Required Question