Administrative Assistant

# Administrative AssistantFully Remote • CHIME - Ann Arbor, MI 48108## OverviewPosition TypeFull TimeEducation Level4 Year DegreeTravel PercentageLess than 25%## Description**Job purpose**The Administrative Assistant provides essential administrative and operational support to the Leadership teams within Marketing, Media, Analytics, Education Foundation, and Technology. This role supports the smooth execution of day-to-day operations by managing schedules, coordinating meetings, preparing documentation, and facilitating communication across teams. The Administrative Assistant acts as a reliable and collaborative resource, helping to streamline processes and ensure leaders and teams are supported effectively. **Duties and responsibilities*** Provide administrative support to a remote-based leadership team across Marketing, Media, Analytics, Education Foundation, and Technology, including calendar management, meeting coordination, and logistical support* Prepare and submit expense reports for assigned leaders using online finance systems* Coordinate and schedule internal and external meetings, including preparing agendas, capturing meeting minutes, and organizing materials* Document meeting notes, action items, and next steps; track progress and follow-ups using tools such as Asana* Maintain organized and accessible meeting records, documentation, and shared files in systems such as SharePoint* Collaborate with team members and cross-functional partners to provide administrative and operational support as needed* Support communication flow between leaders and team members by coordinating schedules, sharing information, and assisting with routine communications* Attend meetings with project or development teams to capture notes, maintain assignment lists, and route tasks appropriately for follow-up* Assist with coordination of content-related initiatives (e.g., podcasts, events, meetings) by supporting scheduling, outreach, and documentation as directed* Support team operations by assisting with content posting, scheduling, list management, and basic reviews for accuracy (e.g., names, titles, dates) when needed* Work with colleagues across departments to ensure smooth workflow and timely completion of administrative tasks* Perform additional administrative and operational duties assigned to support business needs## Qualifications**Qualifications*** Bachelor’s degree in communications or business (preferred)* 3 years of administrative, office, or operational support experience* Discipline to successfully work in a collaborative environment where assignments may include tasks with or without close supervision* Ability to manage multiple projects and deadlines simultaneously* Strong attention to detail and accuracy* Proficiency in project coordination and excellent organizational skills* Strong written and verbal communication skills* Professional maturity, discretion, and sound judgment when handling sensitive information* Ability to build effective working relationships with internal teams and external partnersThis is a remote based position, but some travel will be required. #J-18808-Ljbffr