Procurement Analyst I

Procurement Analyst IThe State of Maine Department of Administrative and Financial Services (DAFS) seeks an energetic procurement professional for the Office of State Procurement Services. The Procurement Analyst I supports the state procurement process by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the needs of State departments and agencies in a timely manner and at competitive prices. This position serves as an entry level procurement position for the State of Maine in procuring goods and services for state government with an emphasis on the RFP process. The Procurement Analyst I reports directly to the Senior Procurement Manager.Responsibilities:Research, compile, and disseminate data regarding market sources and vendorsReview specifications and requirements for accuracy and integrityReview competitive bidding documents for accuracy, formatting integrity, content, and adherence to rules and standards.Prepare competitive bidding documents in accordance with established standardsPublish competitive bids and proposals according to specifications and requirementsEvaluate bids and proposals according to solicitation document specifications and requirementsAward purchase orders and master agreements through the State's e-procurement system and maintain filesAdminister master agreements including supplier management and compliance standardsReview state agency service contracts for administrative accuracy and clarity of contentMaintain effective customer relations with state agency procurement staff and vendors in order to provide support and technical assistance to project a positive image of the OfficeMaintain and update the Office website and internal databasesPerform routine daily administrative tasks to support the operations of the OfficeThis position will interact with our procurement team, client agency staff and external vendors on a regular basis. The successful candidate must have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented, possess strong organizational skills and demonstrate critical thinking skills. The Office of State Procurement Services is a state agency support unit with a team atmosphere that experiences peak, high-paced periods throughout the year. You may also be responsible for assisting the team with other procurement-related tasks as needed within the Office of State Procurement Services.Knowledge, Skills, and Abilities Required:Experience with the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.Prior experience and/or education which demonstrates knowledge of data analysis.A thorough working knowledge of Microsoft Office products, specifically SharePoint, Excel, and Word, in addition to Adobe PDF editor.Experience providing high quality customer service effectively to both internal and external clients.Experience coordinating/scheduling and facilitating team meetings.Minimum Qualifications:An Associate's Degree in Business Administration or related field of study, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research. Directly related additional experience may be substituted for educational requirement on a year-for-year basis.Application Instructions:Please submit a cover letter along with a current resume and three (3) professional references.In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.Contact Information: For more information or questions specific to the position, please contact View email address on click.appcast.io selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.Benefits of working for the State of Maine:Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.Living Resources Program – Navigate challenging work and life situations with our employee assistance program.Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.