Safety & Office Coordinator

Who We Are

Lennox (NYSE: LII) Driven by 130 years of legacy HVAC and refrigeration success Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox we win as a team aiming for excellence and delivering innovative sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team members contributions and offers a supportive environment for career development. Come stay and grow with us.

What Drives Success

The Safety & Office Coordinator supports our manufacturing and warehouse facility in Hamilton Ohio. The position reports to the Ohio Plant Manager and takes direction on all safety matters from our EHS Leader who is based in New York. On the safety side you keep the program organized and moving: inspections training records safety files incident documentation and corrective-action follow-up. The safety work is coordination and recordkeeping not engineering; technical assessments and regulatory determinations stay with the EHS Leader and other qualified personnel. On the office side you handle the shipping billing and customer service administration that keeps orders moving out the door. Office administration is the larger share of a typical day so you need to be as comfortable billing an order as you are walking the floor.

This is a good fit for someone who has supported a safety program in a plant or warehouse is organized and accurate and wants real ownership of the details.

What We Are Looking For

Key Responsibilities

Safety coordination (under the direction of the EHS Leader)

• Assist in inspecting work areas and equipment to ensure compliance with company state and federal safety policies and regulations; document safety inspections citing dangerous areas or procedures and recommending corrective procedures.
• Track corrective actions to completion: owners due dates status and completion evidence; follow up with responsible personnel and escalate overdue items.
• Monitor completion of required machine and forklift pre-use checklists and promptly escalate missing inspections or reported defects.
• Assist in applying safety policies and procedures and in employee safety training including new-hire safety orientation training schedules and the facility training matrix.
• Maintain assigned files and records including Safety Data Sheets (SDS) machine SOPs training acknowledgments and required postings ensuring compliance.
• Assist in maintaining safety equipment supply and availability including PPE first-aid supplies eyewash stations fire extinguishers and AEDs and the inspection schedules for them.
• Assist with incident injury and near-miss reporting: gather factual information complete documentation in the companys EHS reporting system within reporting deadlines and support OSHA recordkeeping and Ohio BWC claim documentation as directed.
• Support emergency preparedness by maintaining emergency contact lists evacuation postings and employee accountability information and by coordinating drills and follow-up actions.
• Coordinate the site safety committee: scheduling meeting records tracking employee concerns and communicating progress.
• May assist with hazardous materials program recordkeeping ensuring materials are received handled stored labeled shipped and disposed of in accordance with company and government regulations.

Office administration (under the direction of the Ohio Plant Manager)

• Print customer orders and prepare order manifests for the Warehouse Manager.
• Process order change requests as directed by Customer Service.
• Bill customer orders.
• Process inbound shipment receipt documentation.
• Provide clerical support to the shipping department and respond to customer service questions.
• Provide general administrative support to facility leadership and perform other duties as assigned.

Experience and Qualifications

• High school diploma or GED required. A two-year degree in occupational safety business or a related field or an equivalent combination of education and experience is preferred.
• At least one year of hands-on safety or EHS support experience in a manufacturing warehouse or distribution environment is required; two or more years preferred.
• Office administration experience in a manufacturing warehouse or distribution setting (order processing billing shipping or receiving documentation customer service) strongly preferred.
• Foundational understanding of company state and federal safety policies and regulations and the ability to train others on them; developing ability to train others in the correct use of safety equipment.
• OSHA 10-Hour General Industry certification or the ability to obtain it within six months of hire.
• Proficiency in Microsoft 365 (Excel Word Outlook Teams); experience with an EHS reporting system or an ERP system is a plus.
• Produces quality accurate work; detects and corrects errors; follows open items through to closure.
• Effective written and verbal communication; able to communicate safety expectations clearly and professionally and escalate concerns appropriately.
• Handles confidential incident medical and personnel information with discretion.
• Experience in a union environment preferred but not required.

Work Environment and Physical Requirements

• Onsite position Monday through Friday 8:00 a.m. to 5:00 p.m. with regular time on the production and warehouse floor. Occasional flexibility to support safety activities on other shifts as facility scheduling requires.
• Ability to walk through manufacturing and warehouse areas remain on the production floor for periods of time and safely navigate an active industrial environment around manufacturing equipment and powered industrial trucks.
• Ability to wear required personal protective equipment (PPE) in designated areas.
• Ability to alternate between standing and walking and prolonged periods of sitting at a desk and working on a computer.
• Visual and auditory ability to observe workplace conditions communicate with employees handle phone calls and read written communications.

What We Offer

Compensation: This is an hourly non-exempt role. The starting pay range for this role and market is between $20/hour $26/hour . Factors that may affect starting pay include geography/market and the skills education experience and other qualifications of the successful candidate. Employees in this role are also eligible to earn overtime when they work more than 40 hours in a week (or as otherwise required by state law).

Benefits : Subject to applicable eligibility requirements the following benefits are offered for this role: tuition reimbursement; medical dental and vision insurance; prescription drug coverage; 401(k) retirement plan; short-term disability insurance; 8 weeks paid birthing leave; 2 weeks paid bonding leave; life and long-term disability insurance.

Depending on date of hireand subject to applicable eligibility requirements new employees in this role also receive up to: 10 days paid time off 12 paid holidays and 3 floating holidays per year.

Our Culture: At Lennox our Core Values of Integrity Respect & Excellence are ingrained in the fabric of the organization. They define our culture which is about how we do business and how we treat others. Lennox is not just a workplace; we are a global community that values each team members contributions. As an equal opportunity employer we are committed to recruit develop and retain talented individuals from a wide range of backgrounds ensuring that everyone has the opportunity to succeed and contribute to our continued growth and success. At Lennox youll take pride in our brands knowing you are part of something special. Come stay and grow with us!

Disclaimers: Thecompensationandbenefitsinformationisaccurateasofthedateofthis posting. Lennox reserves the right to modify this information at any time with or without notice subject to applicable law.

We may use automated tools including artificial intelligence to support parts of our hiring process such as application review and interview scheduling. These tools assist our teams but do not replace human decision-making. If you need an accommodation or have questions please contact

Required Experience:

IC