Director of Operations

Director of OperationsCapital Preparatory Schools is a charter school management organization operating a network of educational communities. Our mission is to build a path where there was none. From its inception, the Capital Prep community—our scholars, parents, faculty, and staff—have come together to create a compelling and meaningful educational experience. The Capital Preparatory Schools has four school locations: one in Harlem, one in the Bronx, New York, and two locations in Bridgeport, Connecticut providing students in grades K–12 with a year-round, college-preparatory education that encourages students to become scholars and agents of change.Capital Preparatory Schools believes that all children, when given the right conditions and environment, will succeed and excel in their academic and social-emotional growth. This is achieved by blending elements of academic models that successfully support students from historically disadvantaged populations, with innovative approaches that get 100% of our graduates accepted to four-year colleges.Focusing on the key attributes of leaders, our learner expectations are designed to develop students who are:CollaboratorsProblem SolversResearchersEmpathetic CitizensPillars of KnowledgeWith the support of the Capital Preparatory team of skilled and compassionate educators, students realize their academic abilities, advocate for social justice and fulfill their civic responsibilities. As leaders of social justice, we expect our students to use their education to improve the lives of others. The position reports to the Director of Operations and both Upper and Lower schools Principals.Capital Preparatory Schools is committed to teaching and learning that promotes the success of every student by:Creating a safe and enjoyable educational environment that encompasses our social justice model and that ensures every graduate moves on to attend college;Providing individualized instruction and enrichment opportunities for students to ensure that gifted students are challenged and struggling students are supported;Hiring and growing quality Illuminators and leaders and empowering them to use their craft to inspire students to achieve at the highest levels.Job Responsibilities, include but are not limited to:Management and LeadershipOverseeing day-to-day school operations & managing business/finance, school operations, facilities/maintenance, and emergency services.Managing day-to-day relationships with technology consultants, NYCDOE SchoolFood, substitute teaching services and staffing professionals, security, nursing, and fixed asset acquisitions servicesCollaborating with IT Administrator/vendor to quickly resolve staff technology issuesCollaborating regularly with Principal and other school-based leadership to ensure a safe, learning environment and to improve and refine school policies and proceduresWorking with Executive Director of Network Operations to develop and share best practices, and ensure smooth operations for the schoolWorking with Executive Director of Facilities, Construction, and Fleet regarding facilities mattersCollaborating with leadership to attend and support task forces, leadership retreats, family engagement meetingsMain OfficeEstablishing a main office culture that provides high-quality, professional customer service to all stakeholders, and upholds behavioral expectations of students, as measured by visitor's surveysMaintaining an organized, working environment that accounts for receipt of all parent and Illuminator submissionsEnsuring the efficient operation of the main office, including, but not limited to mailings, parent notifications, attendance, office machine maintenance, cash handling, and other needs of program leadershipCompliance and ReportingCoordinating all fire, evacuation, crisis, and bus drills and ensures they are completed in accordance with compliance laws and the Safety planManaging BEDS & SAVE process, and other information reporting to NYSED, with support and supervision of the Executive Director of Network OperationsEnsuring scholar health and immunization information are up-to-date and in compliance with the lawCollaborating with the Principal to prepare for authorizer site and renewal visits, and readiness reviews, with support and supervision of the Executive Director of Network OperationsWorking with the Chief Financial, Chief of Schools, and Chief Talent Officer to ensure accurate data submission for monthly invoicing to the DOE for scholars and for special needsResponding to document requests or grant submissions that require school-specific student informationManaging insurance for school (property/liability, student accident, and directors and officers) in coordination with Finance departmentHealthEstablishing and managing protocol for school nurse that is in accordance with the School Safety PlanCoordinating Hearing and Vision screeningsOverseeing compliance with CPR and AED certifications for staff, with support and supervision of the Executive Director of Network OperationsEnsuring all scholars are compliant with immunization and physical examinations, with support and supervision of the Executive Director of Network OperationsPurchasing and InventoryManaging all aspects of the school's purchasing, inventory, equipment and suppliesEnsuring that NYSTL, NYSSL, NYSLIB funds are expended in line with city-imposed deadlines and meets the needs of IlluminatorsEvent ManagementCollaborating with school leadership to develop and implement action plans for school-wide events and staff retreatsProviding operational support for the execution for school-wide events, including: transportation, information dissemination, traffic flow, venue logistics, audiovisual needs, etc.Student Information and Record-KeepingEnsuring school's information management database is synchronized at all times with ATS and supervises data entry of both systems, including, but not limited to the following areas: personal contact information, health and emergency information, academics, state exam scores, meal status, class rosters, special education services, Illuminator rosters, transportation eligibility and routing, and parental permission, with support and supervision of Director of Network OperationsEnsuring contents of student files are accurate, and is organized and filed as required by state lawProviding statistical data on student information, as required for state, Board of Directors and other stakeholdersStudent ServicesManaging all aspects of student meal program including, but not limited to: maintaining a current and accurate count of students eligible for free and reduced meals; reporting of all meal eligibilityand consumption information to the appropriate sources; invoicing of parents for meals; relationship management with the school's food service vendor; and assuring that food service is healthy and safeManaging all aspects of student transportation (yellow bus, metro cards, and field trip passes/buses) including, but not limited to: eligibility and routing determinations for all students; troubleshooting and resolution of transportation issues; implementing an all-clear coverage schedule; and relationship management with bus vendors and familiesManaging all field trip requests, including transportation and permitsManaging relationship with after school programs and communicates any scheduling variances with staff and familiesAdministering transportation and uniform scholarshipsStudent Recruitment and Enrollment ResponsibilitiesManaging student recruitment activities, including public relations materials and mailings, and school tours/information sessions for families, with the support and supervision of Director of Network OperationsMaintaining an active registry of all community organizations for the purpose of outreachCollecting files and inputting administrative paperwork of new scholarsManaging new student lottery so that it runs in accordance with NY state lawTracking scholar applications and maintaining student waiting list in accordance with NY state lawManaging student transfer and withdrawal process to secure necessary paperwork from student's former or current schoolCoordinating with Principal and other school-based leadership new student orientation daysReporting out priority level statistics to the Executive Director of Network OperationsFacilities ManagementOverseeing condition of physical plant, and works with facilities staff and leadership to ensuring that all spaces are clean, organized, and safeResolving all staff needs with physical space and room maintenance, including moves and setups of classrooms and offices during school launchTracking all requests for facility repairs and ensuring that they are resolved quickly in conjunction with facilities staff and leadershipSecuring permits for space use as needed and communicating school event needs with facilities staffCo