Accounting Assistant/Receptionist

Accounting And Front Desk Receptionist

We are seeking a detail-oriented and professional individual with accounting experience to join our team. In this dual-function role, you will be responsible for creating a welcoming environment at our front desk while ensuring the accuracy and integrity of our company financials.

Key Responsibilities

Front Desk & Reception

• Visitor Management: Greet and assist all guests, clients, and vendors in a professional, courteous manner.
• Communication Hub: Answer and route incoming phone calls using a multi-line system, taking clear and accurate messages.

Data Entry & Administrative Support

• Data Entry: Enter accounts payable invoicing in accounting software for payment.
• Digital Filing: Scan, organize, and file physical documents into digital storage system (Sharepoint.)
• Reporting: Assist in preparing regularly scheduled reports, account reconciliations & service invoices.

Qualifications & Skills

Education: Currently pursuing or a recent graduate of an Associate's or Bachelor's degree (Business Administration or related field preferred).

Technical Skills

• Proficiency in Microsoft Office Suite (especially Excel and Sharepoint)
• Typing Proficiency: Accurate typing skills

Soft Skills

• Exceptional verbal and written communication.
• High level of attention to detail and accuracy.
• Ability to handle confidential information with absolute discretion.
• Strong multitasking and time-management abilities.

Working Conditions

Hours: Full-time schedule (45 hours per week) during standard business hours.

Environment: On-site office setting with frequent in-person interactions.