AP Specialist

AP | AR Specialist

The AP | AR Specialist is responsible for managing full-cycle accounts payable and accounts receivable functions, ensuring accurate financial processing, timely payments, and efficient collections. This role plays a critical part in maintaining financial integrity, supporting month-end close, and optimizing cash flow in a fast-paced, deadline-driven environment.

Key Responsibilities

Accounts Payable (AP):

• Process vendor invoices, payments, and expense reports with accuracy and timeliness
• Manage weekly/monthly payment runs while optimizing cash flow
• Maintain vendor records, including W-9s and compliance documentation
• Reconcile vendor accounts and resolve discrepancies or disputes
• Ensure proper coding and compliance with accounting standards and company policies
• Support month-end/year-end close, including accruals, reconciliations, and 1099 processing
• Build and maintain strong vendor relationships

Accounts Receivable (AR):

• Prepare, post, and reconcile customer payments and AR transactions
• Generate and distribute invoices according to company practices
• Monitor aging reports and manage collections on past-due accounts
• Research and resolve customer discrepancies and billing issues
• Maintain accurate customer account records and updates
• Assist in monthly billing cycles and revenue account reconciliations
• Collaborate with internal teams on account status and collections efforts

Knowledge, Skills & Abilities

• Strong understanding of accounts payable, accounts receivable, and general accounting principles
• Experience with invoice processing, collections, reconciliations, and cash application
• Proficiency in ERP/accounting systems (Infor LN, Epicor, SAP, Esker, or similar)
• Advanced Microsoft Excel skills (data analysis, large datasets)
• High attention to detail with strong analytical and problem-solving abilities
• Excellent communication skills for vendor and customer interactions
• Ability to manage multiple priorities in a fast-paced environment

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience)
• 2+ years of experience in AP, AR, or full-cycle accounting
• Experience with credit/collections, billing, and payment processing preferred

Additional Details

• Exposure to both vendor management and customer account management
• Involvement in month-end close and financial reporting support
• Occasional extended hours during month-end close