Office Manager/Front Desk Administrator- Part time- Medical Industry

Job Description

Job Description

Office Manager / Front Desk Coordinator – Medical Office- Part time hours

Position Summary
We are seeking a reliable, organized, and professional Office Manager / Front Desk Coordinator to support the daily operations of a busy medical office. This role serves as the first point of contact for patients and helps ensure smooth administrative and front-office operations while delivering excellent customer service.

Responsibilities

• Greet and check in patients in a friendly and professional manner
• Answer phone calls, schedule appointments, and respond to patient inquiries
• Verify insurance information and collect co-pays/payments
• Maintain patient records and ensure accurate data entry
• Coordinate office workflow and support providers with administrative tasks
• Manage incoming/outgoing mail, faxes, and office correspondence
• Order and maintain office and medical supplies
• Handle appointment confirmations and patient reminders
• Ensure the reception and waiting areas remain clean and organized
• Assist with billing, referrals, and prior authorizations as needed
• Maintain confidentiality and comply with HIPAA regulations

Qualifications

• Previous experience in a medical office, front desk, or administrative role preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Familiarity with electronic medical records (EMR/EHR) systems preferred
• Basic knowledge of medical terminology and insurance verification preferred
• Proficient in Microsoft Office and general computer systems
• Professional appearance and positive attitude