Records Clerk

Primary Responsibilities Draft, issue, and manage subpoenas to medical providers and other non-parties Track and follow up on outstanding records requests Secure medical records, billing records, diagnostic films, and itemized statements Coordinate with providers regarding compliance and production timelines Calendar response deadlines and maintain accurate tracking systems Prepare motions to show cause or related filings when non-parties fail to comply Communicate with attorneys regarding status updates and production gaps Ensure records are properly organized and uploaded into case management systems Work closely with liability attorneys handling personal injury matters Preferred Experience Prior experience in insurance defense or personal injury litigation Familiarity with medical record procurement processes Experience subpoenaing hospitals, imaging centers, chiropractors, surgical centers, and other healthcare providers Understanding of HIPAA authorizations and compliance requirements Experience securing diagnostic films and billing ledgers Familiarity with Florida litigation procedures preferred Ideal Candidate Highly organized and deadline-driven Comfortable managing a high volume of active files Detail-oriented and persistent in follow-up Strong written communication skills Self-sufficient and capable of working remotely with minimal supervision We are seeking an experienced Records Clerk to support our growing litigation practice. This role is critical to our liability and first-party property defense teams and will focus on securing medical and other third-party records necessary for case evaluation, depositions, mediation, and trial. This position may be fully remote for the right candidate with demonstrated experience and strong independent work habits. #J-18808-Ljbffr