Facilities & Life Safety Specialist, 40 Hours, Days

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Exemption Status:

Exempt

Hiring Range:

$75,108.80 - $135,220.80

(based on a full time schedule of 40 hours per week).

Please note that the final offer will vary based on scheduled hours. Compensation for part-time or reduced schedules will be prorated based on scheduled weekly hours, experience, skills, qualifications, and internal equity considerations.

Schedule Details:

Monday through Friday

Scheduled Hours:

7 a.m. to 3:30 p.m.

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

40

Cost Center:

24050 - 5212 Engineering

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

This position administers and supports the facilities management program ensuring compliance with regulatory and The Joint Commission accreditation standards as well as the hospital’s space planning and project and departmental budgeting function for HealthAlliance-Clinton hospital. This position works in collaboration with Facilities Management and Public Safety Management.
Administers the department’s purchasing expenditures from quotes through receipt, as well as administers budgets for engineering, grounds, plant operations and public safety. Works independently tracking and supplying data to management, as well as working in a team environment with input to department project plans.

I. Major Responsibilities:
1. Prepares comprehensive capital planning plans for management, including resources, schedules and budgets for construction and maintenance projects, and Public Safety plans. Monitors project plans, schedules, budgets and expenditures bringing concerns to Facility Management.
2. Assists department management in the development of Capital Projects budgets, and annual department operating budgets. Monitors and researches variances to budgets and reviews with department management. Assists in the processing of Capital Requests while working directly with Finance on the fiscal year’s capital budgets and cost center tracking.
3. Develops and maintains vendor relationships. Obtain bids for vendor services and service agreements following hospital policy. Works with legal on standard service agreements. Ensure vendor services are performed timely and properly bringing concerns to management. Reviews vendor invoices and tracks to budget plans.
4. Manages space program through maintaining and developing CAD plans for hospital and other locations as assigned. Develops conceptual layout plans and designs for planning purposes, as well as maintaining/updating architect floor plans as assigned. Maintains drawings and square footage reports ensuring project requirements, decisions and objectives are documented and are up to date.
5. Coordinates building space allocations requests/layouts as submitted for new hires, moves, department changes or new requirements. Serves as a member of the Space Committee providing research and recommendations for consideration by management. Schedules and coordinates programs for facility maintenance, repair, space allocation, renovation and/or remodeling.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Bachelor’s degree in Facilities, Space Planning/Design, Project Management or related field

Experience/Skills:
Required:
1. Minimum five (5) years of related job experience
2. Excellent communication, interpersonal and organizational skills
3. Proficient in MS Office, including Excel spreadsheets
4. Able to work independently in a team environment showing judgment and initiative to accomplish job duties
5. Able to work with others to resolve problems and address requests
6. Self-motivated and great time management and multi-tasking skills
7. Ability to prepare business reports, correspondence, guidelines, and procedure documentation
8. Able to read, write and speak clearly in English
9. Knowledge of preventative and corrective maintenance programs, facilities resource planning, managing the central utility plant, capital planning, master planning, capital project management

Preferred:
1. Knowledge of CAD software
2. Scheduling, budget management, and department administration experience

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

III. Physical Demands and Environmental Conditions:

Constantly:
- Repetitive movements, working indoors, color vision
- Precise motor skills, hearing, vision
- Lifting 0-10 pounds

Frequently:
- Sitting, standing, walking, grasping, high stress level
- Carrying, pulling, pushing 0-10 pounds

Occasionally:
- Pushing, pulling, twisting, climbing, balancing, bending, kneeling, reaching, working outdoors, temperature extremes
- Lifting, carrying, pulling, pushing 10-10 pounds

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at View email address on aiapply.co. We will make every effort to respond to your request for disability assistance as soon as possible.