Land Development Project Administrator

## Land Development Project AdministratorApplylocations: Tempe, AZ: Phoenix, AZ: Coolidge, AZtime type: Full timeposted on: Posted Todayjob requisition id: JR132645**What will you do in this role?** The Land Development Project Administrator provides overall administrative and construction support for the Land Development Department by providing the following support:**Primary Duties and Responsibilities**:* Coordinate, prepare and assemble project reports and schedules as required.* Coordinate, estimate and budget for Property Taxes/Assessments as required.* Obtain, track and cause exoneration of bonds as required.* Update corporate bond report for each community monthly.* Coordinate, prepare and distribute proper requests for proposal/bids for each community.* Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.* Enter contracts, change orders and approved budget revision worksheets into appropriate accounting systems.* Update and send billing grids to all Trade Partners every month for each project.* Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).* Coordinate with financial analysts, research and respond to AP questions promptly as necessary.* Coordinate maintenance of budgets and budget reporting as required.* Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.* If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.* Receive, stamp and distribute mail to appropriate parties.* General support for the project team as needed with various day to day tasks* Prepare and distribute correspondence as directed.* Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.* Maintain all files (paper and/or electronic) and accounting binders.* File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.* Maintain office supplies and general office management as required for CD operation.* Maintain calendars and appointments as requested.* Coordinate travel and expense reports as requested.* Travel to communities at the request of the Manager and/or as required.* Collaborate with other Land Development Coordinators, finance and accounting staff as necessary to share best practices and foster process improvement.**You Have:*** High School diploma minimum; some college preferred; college degree desired.* Passionate about assembling, circulating and properly filing complete contract packages according to all internal policies.* Passionate about Budget and Schedule Management.* Detail oriented.* Strong written and verbal communication skills.* Initiative – ability to think, work and make independent decisions based on sound judgment.* Proactive.* Organization, prioritization, follow-up, and time management skills required.* Ability to work well under pressure.* Ability to juggle multiple projects and priorities.* High work tempo and work standards.* Strong customer service focus (both external and internal).* Ability to cooperate and contribute as part of a team.* Extensive computer knowledge in Microsoft Office product suite and DocuSign and contracting/budgeting software such as Enterprise 1, JD Edwards, Kova, Vena, etc.* Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, Teams, Zoom, and DocuSign.* Two years’ experience in an office support position, preferably in land development/home building industry preferred* Real Estate, commercial development, land planning and/or residential land development experience a plus.**You Might Also Have:*** Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.* Ability to maintain regular, punctual in person attendance consistent with the ADA, FMLA, and other federal, state, and local standards.* Must be able to lift and carry up to 25 pounds.* Must be able to talk, listen and speak clearly**Benefits & Perks*** Comprehensive benefits packages include Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP* Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave* Home purchase discount* Tuition Reimbursement* Expected Salary: $25.00 - $30.00/Hourly - This position is eligible for additional performance incentives through quarterly bonus opportunities**All benefits are subject to qualification and hire dates.*****NOTE:*** *This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job* #J-18808-Ljbffr