Fiscal /Contract Administrative Specialist

Job Description

Job Description

KeyStaff is currently hiring an experienced, well organized and dependable Fiscal/ Contract Administrative Specialist tojoin our team with Orange County, FL.

Responsible for coordinating fiscal, contract administration, and project support activities to ensure the efficient delivery of Facilities Management services. This position serves as a liaison between County staff, contractors, and vendors while supporting security contract
administration, budgeting, procurement, financial reporting, and operational projects.

Representative Duties and Responsibilities:

• Monitor contractors and vendors to ensure compliance with contract requirements, specifications, and service standards.
  Coordinate security contract administration, including:
  o Processing background screening requests.
  o Processing ID card/badge access requests.
  o Creating and tracking Unsatisfactory Performance (Unsat) reports.
  o Reviewing contractor invoices for payment approval.
  o Maintaining contractor training records.
• 
  Prepare agendas and supporting documentation for Security Committee meetings and
  Security Contract meetings (Allied Universal).
• 
  Coordinate with vendors, contractors, and County staff to ensure projects and service
  contracts are completed efficiently and effectively.
• 
  Determine project requirements and recommend whether work should be completed
  using County resources or outside contractors.
• 
  Conduct facility reviews to verify maintenance standards and replacement schedules are
  being met.
• 
  Meet with Trades Foremen, County officials, Division Managers, and Department
  leadership to coordinate projects, establish priorities, and monitor progress.
• 
  Research, collect, and analyze operational data and prepare reports, charts, graphs, and
  presentations for management.
• 
  Prepare and maintain fiscal records related to operating budgets, expenditures, project
  costs, payroll projections, and contractor invoices.
• 
  Audit, verify, and process invoices, travel reimbursements, budget transfers, and other
  financial transactions.
• 
  Prepare requisitions and maintain accurate records of goods and services ordered and
  received.
• Prepare payroll timesheets for processing and maintain accurate fiscal documentation.
• 
  Serve as a backup to the Administrative Specialist by responding to customer inquiries
  and service requests.
• 
  Provide functional guidance to accounting and clerical staff as needed.
• 
  Perform other related duties as assigned.

• 
  Minimum Qualifications
  Associate' s degree and three (3) years of progressively responsible experience in
  contract administration, fiscal administration, accounting, procurement, project
  coordination, or a closely related field; or an equivalent combination of education,
  training, and experience.

Apply today!

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