Care Navigator, Care Navigation Program (Contract)

1 in 4 people in the US have a treatable mental health condition, but most providers don't accept insurance, making therapy too expensive for most people. Headway’s mission is to fix this by building a new mental healthcare system everyone can access. We started by solving the biggest barrier to care: insurance. The admin work - credentialing, claims, payment reconciliation - is a nightmare. We've automated that.

But we're going further. Over 90,000 providers across all 50 states run their practice on our software, serving over 2.6 million patients. We are building the best tools for therapists to run their entire practice, reimagining the experience of finding a therapist, and investing in the platform foundations to enable this at scale, and building much of it with AI. We aren't just a billing layer; we are becoming the platform where care actually happens.

We're a Series D company with $325M+ in funding (a16z, Accel, Spark Capital, etc.), looking for exceptional people to help us achieve this mission. We want your time here to be the most meaningful experience of your career. Join us, and help change mental healthcare for the better.

About The Role

Headway is building a new Care Navigation & Triage program to help patients leaving emergency departments, inpatient psychiatric units and partial hospitalization programs get connected to the right mental health care, quickly and safely. The weeks after discharge are among the highest-risk periods in a patient's care, and connecting patients to follow-up care during that window can make a real difference. As a Care Navigator, you'll coordinate each patient's path from hospital referral to a confirmed first appointment. You'll be the main point of contact for hospital partners and patients, working with a licensed Clinical Assessor, and you'll help shape a program that's still being built.

This is a part-time, remote contract role.

You will be great for this role if:

• You have at least 2 years of experience in behavioral health care coordination, case management, patient navigation or hospital discharge planning.

• You are comfortable working with patients who have recently been discharged and may be in distress, and you know when to bring in clinical support.

• You are highly organized and can manage a high volume of referrals and follow-ups with tight turnaround, without dropping details.

• You are a clear, warm communicator with patients, hospital staff and providers.

• You are persistent and resourceful at solving practical barriers to care, such as insurance, transportation and access to community resources.

• You are energized by building something new, and comfortable with workflows that will change as the program grows.

• Familiarity with insurance and community resources in Missouri or Virginia is a plus.

Role responsibilities

• Receive referrals from partner hospitals and act as the main contact for their discharge planners and care teams.

• Route each referral using set guidelines and a triage protocol, either straight to a Headway provider or to a Clinical Assessor for evaluation.

• Schedule patients with the Clinical Assessor, then book them into the level of care the assessor recommends: a Headway provider, a specialty program or a community resource.

• Follow up to confirm patients attended care, and step in quickly if an appointment falls through.

• Connect patients to practical support (transportation, food, insurance and benefits questions) and coordinate between their providers.

• Build and maintain a list of local referral resources in each market.

• Follow escalation protocols and bring in clinical staff right away when a patient may be in crisis. Level-of-care decisions are made only by licensed clinicians.

• Document interactions with patients and complete all work within Headway's designated systems, following HIPAA and Headway's privacy and confidentiality requirements. Patient information is never stored or kept outside those systems.

Compensation

We have 1-2 openings for a Care Navigator. The role requires a minimum commitment of 20 hours per week. The Care Navigator will be paid an hourly rate of $43.50 and must set up or have an existing LLC or S-Corp.

We believe a team's strength is in its people, and we cannot achieve this mission without a team that reflects the diversity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience. Headway is committed to the full inclusion of all qualified individuals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or receive other benefits and privileges of employment, please inform the recruiter when they contact you to schedule your interview.

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A notice to Headway applicants: To protect yourself against phishing and recruitment fraud, please note that Headway only accepts applications through our official careers page at Headway will never refer you to external websites, ask for payment or personal information, or conduct interviews via messaging apps. All official communication will come from a @findheadway.com email address. If you are contacted by someone claiming to be from Headway via an unofficial channel, please do not share any information and report it as spam.