Administrative Assistant

Career Opportunity Administrative Assistant Kansas City, Missouri

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high-quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

The Administrative Assistant reports to the General Manager and supports daily office operations by providing administrative assistance to multiple departments, including Utilities, Accounting, and Office Administration. This role is responsible for licensing and insurance administration support, document management, sponsorship and donation coordination, data maintenance, and general office support activities.

KEY RESPONSIBILITIES

Administrative Support Coordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping requirements across multiple states and local jurisdictions Prepare, maintain, and organize electronic and paper files Maintain accurate business records, databases, and administrative documentation Assist with special projects as assigned Sponsorship & Business Support Review, coordinate, and route donation and sponsorship requests outside of existing company partnerships Serve as the primary point of contact for sponsorship and donation opportunities, including gathering information, maintaining records, tracking deadlines, and coordinating communications with community organizations and internal stakeholders Support Black & McDonald's community engagement efforts by assisting with sponsorship participation, event coordination, and related administrative activities Reception Coverage when needed Greet guests and visitors Screen, direct, and outgoing mail, including post-marketing outgoing mail Process FedEx shipments Help monitor office supply inventory Maintain a clean and organized reception area

COMPETENCY REQUIREMENTS

Strong Organizational skills Communicates Effectively Aptitude for Learning Understanding the importance of Customer Service #J-18808-Ljbffr Black & McDonald