Contracts and Compliance Manager

Job Description

Job Description

AgeSpan

About Us: Since 1974 our agency has strived towards supporting an individual's desire to make their own decisions, secure their independence and remain living independently in the community. We are proud of our employees who make this possible every day. Our agency is a thought-leader, a nationally known generator of new ideas, because it welcomes creativity, your ideas. It is an outstanding place to work stimulating, friendly, collaborative. We offer competitive salaries, generous vacation time, and an excellent work/life balance. We value diversity and encourage career growth. If you have a passion for improving the lives of the elderly community and enjoy working in a diverse team driven by its mission, you've found the right place!

At AgeSpan, you'll find a work environment that combines:

• A refreshing culture that is supportive, collaborative, and encouraging of diverse perspectives and backgrounds.
• A focus on innovation with a team recognized for developing and implementing innovative programs and novel solutions.
• Encouragement of your development through opportunities to get involved, use your voice, and gain new knowledge and skills.
• A satisfying balance between your work and personal life, including a flexible workplace, generous paid time off, and wellness programs.

Depending on your role and your hours, we offer:

• Flexible schedule and hybrid work opportunities
• Competitive salaries
• Healthcare (medical, dental)
• 403b Retirement Plan with agency match
• 20 Vacation Days, 12 Sick Days, and 12 Paid Holidays
• Social Work Licensing Program
• License Renewal Paid by agency for RN's and Social Workers
• Mileage reimbursement
• Free parking
• Employee Referral Bonuses
• Employee Assistance Program
• Tuition Remission Program
• Commitment to promoting within

Position Summary: Reporting to the Director of Compliance, Quality, & Contract Management, oversee the full lifecycle of contracts to ensure that agency obligations are met, risks are minimized, and all services are delivered in accordance with funder requirements, regulatory standards, and internal policies. This role monitors contract execution and serves as the holder of agency contracts, MOU's and letters of Agreement.

Position Responsibilities:

Contract Oversight & Administration

• Manage contract lifecycle including review, execution, amendments, renewals, and close-out
• Maintain contract records, databases, and documentation with accuracy and confidentiality
• Compliance with HIPAA and other state and AgeSpan internal confidentiality requirements
• Oversee AGE program related contract changes in A&D
• Management of rate database for AGE funded programs
• Collaborate with contract business leads regarding contractual expectations, deliverables, timelines, and reporting requirements
• Coordinate with finance, programs, and leadership to align contract budgets, invoicing, and compliance needs
• Manage the vendor contracting and contract amendment processes.
• Support the Provider network RFP process
• Management of Contract reporting
• Attend ASAP Contract Manager meetings and/or other related meetings as
• Attend bi-monthly internal Integrated Operations Committee meetings

Contract Compliance & Risk Management

• Ensure agency adherence to federal, state, local, and funder regulations
• Provide guidance, training, and support to staff on contract requirements and compliance practices
• Maintain file records in accordance with EOEA regulations regarding Home Care standards and indicators for the Procurement Process (PI 90-27).
• In collaboration with HR, maintain a centralized system for tracking policies and compliance with staff acknowledgement of new and revised policies

Quality and Process Improvement

• Partner with program leadership to strengthen operational efficiency and contract performance
• Recommend improvements to contract management systems, workflows, and tracking tools
• Collaborate with the Provider Relations Manager to support internal compliance reviews and external monitoring or audits.
• Provide data related to contract reporting

• Bachelor's degree in public administration, nonprofit management, business, or related field; or equivalent experience. 3-5yrs experience in contract administration, compliance monitoring, quality assurance, preferably in a non-profit or public sector environment. Strong understanding of regulatory compliance, contract language, and reporting practices. Experience with contract management systems and process development strongly preferred. Excellent communication, analytical thinking and problem-solving skills. Ability to manage multiple projects, deadlines, and stakeholders with attention to detail. Ability to analyze statistical data. Ability to work collaboratively as part of a team. Microsoft Office Application skills.

At AgeSpan, we carefully consider a wide range of factors when determining rate of pay. Actual rate of pay depends on factors including but not limited to internal equity, experience, and qualifications. The pay range for this position is $97,000 - $100,000/year.

Hours per week : 37.5

Our Commitment to Diversity and Inclusion

AgeSpan is strongly committed to fostering a professional environment that recognizes, respects, and encourages the unique contributions of a broad spectrum of qualified employees. It is important that our employees reflect the diverse communities we serve. We maintain a work atmosphere that allows people of varied backgrounds to grow professionally and contribute to our mission by promoting diversity, equity, inclusion, and work-life balance.