Facilities Manager

About the Role:

The Facilities Manager is responsible for overseeing themaintenance, safety, functionality, and regulatory compliance of multiplehealthcare clinic locations while leading a team of mobile and in-housemaintenance technicians. This role ensures facilities support high-qualitypatient care by maintaining safe, efficient, and compliant healthcareenvironments. The Facilities Manager develops maintenance programs, managesvendor relationships, oversees financial and budget activities, responds tofacility emergencies, and directs mobile technicians to support dailyoperations across multiple sites.

What You'll Do:

Facility Operations & Maintenance

• Manage the day-to-day operations and maintenance of multiple healthcare clinic facilities.

• Develop and implement preventive maintenance programs for building systems, equipment, and infrastructure.

• Ensure proper operation of HVAC, electrical, plumbing, security, fire protection, and life safety systems.

• Coordinate repair activities to minimize disruptions to patient care and clinic operations.

• Conduct routine facility inspections and address identified deficiencies.

Mobile and Technical Team Management

• Supervise, coach, and evaluate a team of mobile maintenance technicians.

• Schedule and dispatch mobile technicians, prioritizing work orders based on operational needs, patient impact, and service level expectations.

• Monitor technician productivity, service quality, and response times.

• Provide technical guidance and support for complex maintenance issues.

• Ensure technicians follow safety procedures, regulatory requirements, and organizational standards.

Regulatory Compliance & Safety

• Ensure compliance with healthcare regulations, OSHA requirements, safety standards, and local building codes.

• Support accreditation surveys, inspections, and audit readiness efforts.

• Maintain records related to facility maintenance, inspections, permits, and compliance activities.

• Investigate safety incidents and implement corrective actions.

• Lead emergency preparedness, business continuity, and disaster recovery planning for facilities.

Vendor & Contract Management

• Manage relationships with contractors, serviceproviders, and equipment vendors.

• Negotiate service agreements and monitor vendorperformance against established service standards.

• Oversee outsourced maintenance services andcapital improvement projects.

• Ensure contractor compliance with healthcaresafety, security, and regulatory requirements.

Real Estate, Lease & Landlord Management

• Serve as the primary facilities contact forlandlords, property managers, and building management teams for leased cliniclocations.

• Review facility-related lease provisions andensure compliance with tenant obligations, including maintenanceresponsibilities, operating expense requirements, and repair obligations.

• Coordinate landlord-funded repairs, buildingsystem maintenance, and tenant improvement projects.

• Track lease-related requirements, criticaldates, renewals, notices, and facility obligations in partnership with RealEstate and Legal teams.

• Provide facilities expertise to support leasenegotiations, site planning, and occupancy decisions.

• Review common area maintenance (CAM) charges,operating expense reconciliations, and landlord billings for accuracy.

• Escalate and resolve facility issues withlandlords and property management companies to minimize operationaldisruptions.

• Collaborate with clinic leadership, Real Estate,Construction, and Finance teams on new site acquisitions, relocations,expansions, and lease renewals.

Financial Administration, Budget & Project Management

• Review, approve, and process vendor invoices for maintenance, repairs, utilities, and contracted services.

• Ensure timely invoice coding, submission, and payment in accordance with organizational financial policies.

• Monitor purchase orders, work order costs, and service contract expenditures.

• Track facility expenditures and reconcile monthly expenses against approved budgets.

• Develop operating and maintenance budgets, forecasts, and capital expenditure requests.

• Analyze facility operating costs and spending trends to identify cost-saving opportunities and operational efficiencies.

• Coordinate with Accounts Payable, Procurement, and Finance teams to ensure accurate financial reporting and budget management.

• Maintain records of contracts, warranties, invoices, and facility-related financial documentation.

• Evaluate vendor proposals and perform cost-benefit analyses for repairs, maintenance programs, and capital projects.

• Ensure adherence to internal controls, purchasing policies, and audit requirements.

• Lead facility renovations, equipment installations, and capital improvement projects.

• Prepare project plans, timelines, budgets, and status reports for leadership.

Customer Service & Stakeholder Support

• Partner with clinic leadership to address facility-related concerns and operational needs.

• Ensure timely resolution of maintenance requests and service issues.

• Communicate project updates, facility issues, and operational impacts to stakeholders.

• Ensure facility operations and maintenance activities support a safe, reliable, and positive patient experience.

What You'll Need:

• Bachelor's degree in Facilities Management,Engineering, Construction Management, Business Administration, or a relatedfield preferred.

• Equivalent combination of education and relevantexperience may be considered.

• 5+ years of facilities management experience,preferably within healthcare environments.

• 2+ years of supervisory experience leadingmaintenance staff or mobile technicians.

• Experience managing multiple locations andcoordinating field-based teams.

• Knowledge of healthcare facility operations,safety regulations, accreditation requirements, and compliance standards.

• Experience managing budgets, vendor contracts,invoice processing, and capital projects.

• Strong leadership and team management skills.

• Knowledge of building systems, preventivemaintenance programs, and healthcare facilities.

• Excellent organizational, financial, and projectmanagement abilities.

• Experience with budgeting, financial analysis,procurement processes, and vendor management.

• Proficiency with CMMS (Computerized MaintenanceManagement Systems), Microsoft Office applications, and financial managementsystems.

• Strong communication, decision-making, andproblem-solving skills.

• Ability to respond to emergencies outside normalbusiness hours when required.

• Ability to travel frequently between clinic locations.

• Ability to inspect facility spaces, including mechanical rooms, rooftops, and construction areas.

• Occasional lifting of up to 50 pounds.

• Ability to work in a healthcare environment and respond to facility emergencies as needed.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimer:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)