Program Coordinator

Program Coordinator North Orange County Community College District Position Number: 2015945P Location: North Orange Continuing Education Department: NOCE-AC Career Technical Education Percentage of Employment: 100% Months of Employment: 12 Months Per Year Work Schedule: Monday- Friday, 8:30 AM - 5:30 PM (Scheduleand shift are subject to change in accordance with departmentneeds.) Job Description Serves as the lead for institution in the strategic fiscal andoperational coordination of a District or campus program or serviceprogram(s). Provides direction and coordination in theimplementation of the goals, objectives, policies, and proceduresof the assigned program(s). Provides technical information andexpertise to students, instructors, and staff, and externalpartners regarding program(s) and services, collaborate withstudents, community partners, faculty and staff to implementorganizational objectives and student programs. Responsible for independent grant development in area ofresponsibility including research of available grants in area orassignment, grant text, grant budget projections, staffingmatrices, submission requirements, program design, and other grantrequirements and deadlines. Coordinates the design, implementation and facilitation of StudentLearning Outcomes (SLOs), Student Support Services Quality Review(SSSQR), Student Services Master Plan (SSMP), accreditation,program review and/or other reports as assigned. Organizes,participates and services as the chair for general meetings,committee meetings, and special projects as assigned. Coordinatesprograms and services related to area of assignment. Develops and coordinates informational materials, presentations andworkshops regarding programs and services; develops materials fordistribution to promote activities and services; coordinates andparticipates in outreach activities to promote educationalawareness, opportunities and services of the area ofassignment. Researches and implements current and trending educationaldevelopment theories, legal requirements, labor market statistics,outreach-marketing, and best practices to serve diverse programneeds. Ensures compliance with campus, district, state and federalobjectives and regulatory requirements, including program relatedmandates. Coordinates use of facilities with faculty, staff, andstudents; maintains the safety and functionality of assigned areasof responsibility. Schedules and conducts meeting with faculty andstaff for program evaluations and improvement. Performs administrative duties related to the maintenance andefficiency of the assigned program(s); independently drafts andimplements various forms, letters, and correspondence; maintainsstudent attendance records, maintains confidential studentinformation and progress data on appropriate forms and records;compiles statistical data. Responsible for the preparation of the annual program(s) budget;monitors expenditures, initiates and develops grant one-timefunding requests; prepares fiscal reports as directed. Orders,maintains, receives, catalogs, and stores equipment, materials andsupplies; maintains inventories to assure adequate quantities areavailable for timely instructional use. Compiles and maintains a variety of records, logs, files, andstatistical reports related to the activities of assignedprogram(s); prepares and maintains a variety of records related tostudents and program activities. Develops and prepares materials for faculty and student use. Trains and provides work direction and guidance to others asdirected; coordinates professional development for new andcontinuing employees. Learns and applies emerging technologies and advances as necessaryto perform duties in an efficient, organized, and timelymanner. Participate in District/College efforts to increase the diversityof faculty and staff and to address student achievement gaps;active assistance in the creation of a welcoming and inclusive workand educational environment; attend and participate in diversity,equity and inclusion trainings and events. Performs related duties as assigned. Primary Purpose POSITION IS GRANT FUNDED This position is responsible for planning, coordinating, andorganizing a variety of programs, services, and activities toassist students and facilitate their educational goals, coordinatesuse of program(s) facilities with faculty, staff, andstudents. Working Relationships The Program Coordinator maintains frequent contact with variousdepartments, outside agencies, students, staff, and public. Knowledge, Skills, and Abilities Knowledge of district organization, policies, procedures, goals andobjectives of assigned department Knowledge of policy, procedure, local, state and federalregulations related to department operations Knowledge of the principles and practices of supervision, trainingand direction of personnel Knowledge of leadership, organization and project management Knowledge of project planning, research, analysis and grantdevelopment and submission, etc. Knowledge of specialized development applications, resources,equipment, techniques and strategies Knowledge of proper English usage, grammar, spelling, punctuationand vocabulary Knowledge of the proper methods, materials, tools and equipmentused in the assigned department Knowledge of appropriate safety precautions and procedures Knowledge of instructional methods and techniques Knowledge of modern office practices and procedures Knowledge of bookkeeping, record keeping, documentations, analysis,accounting principles, budget preparation and maintenance Knowledge and ability to operate computers, copiers and otherstandard office equipment Ability to present materials and to perform experiments anddemonstrations in the area assigned Ability to assist students in understanding and applying basicprinciples of the assigned subject area Ability to make arithmetic calculations quickly andaccurately Ability to work independently with little direction Ability to plan, organize and prioritize work Ability to meet schedules and time lines Ability to understand and follow oral and written directions Ability to communicate effectively, both orally and inwriting Ability to establish and maintain effective working relationshipswith others Minimum Qualifications Bachelor's degree from a regionally accreditedcollege/university. Four (4) years training or work experience directly related to theposition. Three (3) years of increasingly responsible professional experiencewithin an environment with high emphasis on customer service andprogram coordination, preferably in an educational setting. Commitment to diversity. All applicants must have demonstratedsensitivity to and understanding of the diverse academic,socioeconomic, cultural, disability, gender, gender identity,sexual orientation, and ethnic backgrounds of community collegestudents, faculty and staff. The applicant must be able todemonstrate how their experience with these factors relates tosuccessfully achieving the goals of the position. Desirable Qualifications Prior experience in approaching work and interactions withcolleagues and clients in an equity minded manner. Ability toprovide an inclusive and welcoming work/educationalenvironment. Demonstrated experience providing work direction, guidance, andsupport to team members in a collaborative environment. Experience working in Career Technical Education (CTE)programs. Knowledge of the California Community College system, includingnoncredit education, enrollment management, and student supportservices. Knowledge of the unique needs of special populations, includingstrategies to improve equitable access, participation, completion,and employment outcomes for diverse student populations. Experience collaborating with faculty, administrators, employers,community organizations, and external partners to achieve programgoals. Excellent organizational, communication, and relationship-buildingskills, with the ability to work collaboratively across departmentswhile exercising sound judgment and independentdecision-making. Demonstrated ability to execute complex projects and implementpractical solutions in a fast-paced environment. A proficient problem-solving approach to quickly assess questionsand issues to provide technical assistance. Experience collaborating with faculty, staff, and/or communityleaders in programs and initiatives that are specifically designedto assist historically underrepresented students achieve theireducational goals. Salary Range: $6,913 - $8,346 Per Month Open Date: 08/18/2026 Close Date: 09/08/2026 Special Instructions Summary Work Schedule: District employees can apply for theFlexible/Hybrid Work Program, working a hybrid schedule of remotework and in-person each week. Approval and number of in-person daysmay vary by position/department. Questions regarding the workschedule may be discussed with Hiring Manager if selected as aninterview candidate. This position is grant funded and exists based onthe availability of funds. Employment is contingent upon thecontinuous availability of funds.This is a classified position subject to a six-monthprobationary period. Initial salary placement will be determined bythe Office of Human Resources in accordance with Board Policy andis not negotiable. The candidate selected for employment will berequired to provide the following: identification and employmenteligibility as outlined in the Immigration Reform and Control Act,fingerprints and required medical certification pursuant to statue.NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from thisrecruitment within eight (8) months. To ensure consistency and fairness to all applicants, please do notsubmit materials in addition to those requested. Additionalmaterials will not be considered or returned. Be sure to completeall questions and sections of the application. For questions whichmay not apply, indicate “N/A” (not applicable). Do not use termssuch as “see resume” or “see attached”. The minimum required number of references for this position isthree (3) and will be requested at the finalist and/or offer ofemployment phase of the hiring process. All applications will be screened under a process of utmostconfidentiality by a committee of representatives from the collegecommunity. Possession of the minimum qualifications does not ensurean interview. Minimum Qualifications – Experience: One year of experience isequivalent to 12 months of experience at a maximum of 40 hours perweek (full time). Applicable part-time experience will be convertedto the full-time equivalent for the sole purpose of meeting theexperience minimum qualification (Example: Twelve (12) months ofpart time work experience is equivalent to six (6) months fulltime). Minimum Qualifications – Education: 24 units are equal to one yearof education. As applicable, education must be from a regionallyaccredited institution and verifiable on a legible unofficialtranscript. Reasonable accommodations for applicants with disabilities may berequested by calling View phone number on click.appcast.io at least three business days inadvance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. Seeour website here for information regarding evaluation offoreign degrees. NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATIONSTATEMENT The policy of the North Orange County Community College District is to provide an educational, employment, and business environment,including but not limited to, access to its services, classes, andprograms in which no person shall be unlawfully denied full andequal access to the benefits of, or be unlawfully subjected todiscrimination on the basis of ethnic group identification,national origin, religion, age, sex, gender, gender identification,gender expression, race, color, medical condition, geneticinformation, ancestry, sexual orientation, marital status, physicalor mental disability, pregnancy, or military and veteran status, oras otherwise prohibited by state and federal statutes, or becausethey are perceived to have one or more of the foregoingcharacteristics, or based on association with a person or groupwith one or more of these actual or perceivedcharacteristics. Reasonable accommodations may be requested by calling View phone number on click.appcast.io at least three business days in advance of the scheduled examination/interview date. #J-18808-Ljbffr