Executive Team Support Coordinator

Tulsa Honor Academy Executive Team Support Coordinator

At Tulsa Honor Academy (THA), we are on a mission to equip all scholars with the academic skills, content knowledge, and ethical character required for college graduation and life success.

We believe ALL scholars, regardless of race, background, income or ability, can achieve at high levels. We work relentlessly to ensure 100% of scholars are on a path to go to and graduate from a college of their choice, beginning in the fifth grade.

Opening our doors in 2015 with 92 fifth grade scholars, THA will grow to serve over 1,400 scholars in grades 5-12 across our three schools in the 2026-2027 academic year.

We keep our five core values at the forefront of our work:

• Equity at Our Core
• Committed to Community
• Pursuit of Excellence
• Real Change Now
• We Choose Courage

When you join the THA Familia, you are joining a team with an unwavering commitment to ensuring scholars in our community have access to a high-quality, college preparatory education. One that is focused on developing successful college graduates who will become well-rounded, engaged individuals who will transform their communities.

Candidates must share our unshakeable belief that all scholars can achieve when given the opportunity. Sound like you?

You are a firm believer that all scholars can go to and graduate from college.

You demonstrate determination and know that the work is hard, but worth it.

You display humility through consistent self-reflection, problem solving and implementation of feedback.

You believe in team first and know that success is not defined by individuals, but by the team itself.

You demonstrate a commitment to structure knowing that school-wide systems are critical elements of our scholars' success and network-wide systems support consistency and equity.

You are a proactive communicator who does so clearly and concisely with scholars, families and staff.

You are nerdy about ensuring scholars have access to rigorous academic instruction, including deep and complex content.

You desire to be in the trenches with us and our kids and can engage and motivate diverse stakeholders.

You are goal-oriented and set meaningful, ambitious goals and achieve success despite potential obstacles or setbacks.

You are always hungry for more and have a deep desire to be an expert in your field

Grit and an indomitable spirit are an instinctual reaction when the work is hard in order to achieve our mission and you display ingenuity, resourcefulness and tenacity to tackle complex problems.

You lead. You model what you expect.

You sweat the small stuff. You are extremely detail-oriented. You firmly believe the small details can make a mission or vision come to life.

You thrive on variety and constantly grow. Our roles may change every day. You get energy from continual learning and diversity in the day. You have high expectations, always seek feedback, and continue to heighten expectations.

You block and tackle. You create an environment in which teachers can teach and scholars can learn. Scholar achievement is the most important thing.

You both are proactive and responsive. You fix and prevent problems. You plan ahead to anticipate needs and are responsive when a need cannot be anticipated. You always have a plan but you always plan to be flexible.

You communicate frequently and effectively. Our duties and priorities change frequently. You communicate clearly to all stakeholders.

You are reliable. Consistency is key for all stakeholders. You gain trust from families, scholars, and staff if you are consistent, clear, and reliable.

You are systematic and efficient. You look at the short term efficiency and the long-term impact. While one sometimes takes precedence, both are key.

Tulsa Honor Academy's Executive Team Support Coordinator serves as a key member of the Network Team, providing administrative, operational, and project support to the Chief Executive Officer, Chief Academic Officer, Chief Operations Officer, and Chief of Staff.

The Executive Team Support Coordinator helps ensure the Executive Leadership Team operates effectively by managing priorities, coordinating projects, organizing meetings and events, tracking key deliverables, and supporting cross-functional initiatives. This role serves as a central point of coordination for executive work, helping leaders stay focused on strategic priorities while ensuring important details, timelines, and follow-through are not overlooked.

The Executive Team Support Coordinator will work closely with executive leaders to support organizational planning, project execution, leadership meetings, retreats, travel, and special initiatives. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities while maintaining a high degree of professionalism, discretion, and confidentiality.

Core Commitments

• It is hard, but joyful - for kids and adults. You work hard, but love just as hard.
• Back-to-basics, liberal arts school - You have a fundamental belief in teaching kids to be critical thinkers through ELA and STEM.
• Structure Driven School - You sacrifice autonomy in exchange for consistency and commitment to a shared definition of excellence.
• Team, team, team - You support our community, learn from one another and respect each other enough to hold high expectations for ourselves and our scholars.
• Constant Improvement - You model what it really means to receive feedback.
• Diversity and Equity - You believe institutions thrive with diverse people and backgrounds
• People, paper, college - What you invest in says a lot about what you prioritize

Core Responsibilities

• Executive Leadership Team Support
• Project Coordination and Organizational Execution

The Details

Qualifications/Certifications

• Bilingual (Spanish/English), required
• High school diploma required, bachelor's degree preferred
• Flexibility Required: this position includes travel and occasional evening and weekend work in support of events and special projects.

Experience

• 2+ years of experience as an Executive Assistant or Operations Coordinator is preferred.
• Prior operations experience in a school setting is preferred
• Charter school experience is strongly preferred

Role

• The Executive Team Support Coordinator reports to and is held accountable by the Chief of Staff and is on the Network Team.
• Full time, year round, exempt.

Compensation and Benefits

• THA's starting salary range for Coordinators with a high school diploma begins at $38,000 and starting salary range for Coordinators with a bachelor's degree is $47,000. Salary is commensurate with experience directly related to the role. THA's compensation includes a comprehensive benefits package. To learn more about THA's benefits, visit tulsahonor.org/careers.