Surgical Boarder

Surgical Scheduler

Under limited supervision performs duties related to the schedule of surgical cases. Enters post-operative data, prepares patient charges, prints and distributes various reports including the daily surgical schedule.

Essential Functions and Responsibilities:

• Schedules surgical procedures via the physicians' office and/or the physicians directly.
• Notifies physicians, patients, and other departments of necessary information.
• Updates OR schedule accordingly to accommodate the newly scheduled cases and to better utilize OR staff. Notifies appropriate departments about new or cancelled cases or schedule changes.
• Schedules add-on and emergency cases from the main OR desk. Contacts physician office for appropriate information.
• Prepares and processes patient charges from completed cases.
• Prints and distributes various reports including the daily surgical schedule.
• Performs routine clerical functions while at the main OR desk. (file, copy, fax, order supplies, answer phone).
• Reviews operating room records for accuracy and completeness.
• Receives and transmits communication utilizing the paging and computer system.
• Receives and directs visiting personnel, guarding nursing station against unauthorized personnel and personnel without proper operating room attire.
• Performs required computer procedures as assigned.
• Performs other related duties as required and directed.

Oakland Sub Specific Responsibilities:

• Conduct Joint Club patient education visits in coordination with PAT Nurse & Physical Therapy prior to surgery.
• Round with Joint Club patients who are admitted after surgery.
• Create JC folders, print and put together materials, replenish PAT folders when low.
• Cover the OR Front Desk when necessary.
• Board surgical cases in coordination with surgeons, offices, anesthesia, charge nurse and department leaders when necessary.
• Notify ODS & CSR of any same day add on's or cancellations.
• Coordinate/finalize Endoscopy schedule with surgeons' offices.
• Lock in schedules 3 business days in advance.
• Confirm schedule the day before with office.
• Notify PAT Dept once calls can be made before 1:30pm.
• Scribe for Surgical Services meetings 1st/3rd Thursdays 7:00am.
• Update all communication binders with Meeting Minutes, Meeting Sign-In Sheets, Attestation Sheets and any attachments.
• Every morning email OR schedule for the day of to Leadership Email Group, and email the following days OR schedule to Nursing Email Group.
• Print huddle schedules (around 12:30 every day and 10am on Thursday mornings).
• Print finalized copies of the next day's schedule for the OR Front Desk and Lab (end of every day).
• Cover Surgical Waiting Room when necessary.
• Print/cut out pink contact slips for Surgical Waiting Room.
• Update Block Times in Cerner with IT.
• Close OR rooms for the next day to reflect staffing availability after huddle.
• Fill out and distribute Daily Call Lists at the end of every month for the next upcoming month.
• Link Anesthesia to Cath Lab cases when requested and approved by Anesthesia and Charge Nurse.
• Confirm Cath Lab cases that need Anesthesia the day prior and notify Charge Nurse (Every day around 2:30pm).
• Missing auth list sent out daily by FCC, reach out to any offices/surgical coordinators to collect missing authorizations or reschedule (if necessary) per office.
• Print copies of OR Nursing Orientation binders.
• Print off and replenish copies of OR Front Desk Documents: Payroll Exemption Sheets, Daily OR Staff Rosters, Staff Scheduling and Maintenance Legal Sheets, Green OR Suite Duty Logs, etc.

Qualifications:

Required:

• High School Diploma or GED
• Posses two (2) years job-related experience

Preferred:

• Experience with Cerner scheduling module
• Experience with surgical boarding