Purchasing Specialist

Job Description

Job Description

Purchasing Specialist

Renovation Brands

About This Position:

The Purchasing Specialist is responsible for the creation and management of purchase orders and for serving as the primary liaison with freight partners on behalf of the Renovation Brands supply chain team. This role owns the transactional mechanics of procurement - issuing and tracking POs, coordinating inbound freight, resolving shipping and invoice discrepancies, and maintaining accurate purchasing records - allowing the Director, Demand Planning & Supply Chain Management to focus on strategic sourcing, vendor relationships, and brand-level planning.

• Location: On-site – Florence, AL. (Potential for Hybrid 2-3 days per week)
• Reports to: Director, Demand Planning & Supply Chain Management @ Renovation Brands.
• Hourly Rate: $22.00 - $23.00 per hour (experience & interview performance will determine actual number within the range).
• Schedule: Full-time, 40 hours, M-F. 1st shift.

What You’ll Do:

PO Creation & Management

• Create, issue, and manage purchase orders in the company's ERP system in accordance with approved requisitions
• Track all open POs through the full lifecycle - from issuance to receipt confirmation and closure
• Confirm order acknowledgments with vendors and resolve discrepancies in pricing, quantities, or delivery dates
• Maintain up-to-date PO logs and ensure all orders are properly documented, filed, and accessible
• Process change orders and cancellations promptly as directed

Freight Partner Liaison

• Serve as the primary point of contact with freight carriers, brokers, and logistics partners for all inbound shipments
• Coordinate pickup and delivery scheduling with freight partners, vendors, and warehouse receiving teams
• Track inbound shipments in transit and proactively communicate status updates to the Supply Chain Analyst and Director
• Resolve freight exceptions, delays, and claims in coordination with carriers and vendors
• Obtain and verify shipping documentation including BOLs, packing lists, and proof of delivery

Vendor Communication

• Maintain day-to-day contact with vendors on order status, shipping timelines, and documentation requirements
• Obtain compliance documentation including COAs, certificates of insurance, and import/export paperwork as needed
• Escalate vendor performance issues or supply risks to the Director in a timely manner

Invoice & Payment Processing

• Review vendor invoices for accuracy against purchase orders and flag discrepancies for resolution
• Submit approved invoices to accounts payable and track payment status
• Assist with vendor statement reconciliations and resolve billing disputes
• Maintain accurate records to support month-end close and audit requests

Administrative & System Maintenance

• Keep vendor contact information, freight carrier details, pricing files, and lead time data current in internal systems
• Maintain organized records of contracts, pricing agreements, and compliance documentation
• Support preparation of purchasing and freight spend reports as requested
• Assist with new vendor and carrier setup including collecting W-9s, insurance certificates, and onboarding forms

What We’re Looking For:

• 2+ years of experience in purchasing, procurement, logistics coordination, or a related administrative role
• Hands-on experience creating and managing purchase orders in an ERP or purchasing system
• Familiarity with freight and logistics operations including carrier coordination and shipment tracking
• Proficiency in Microsoft Office, particularly Excel and Outlook
• High attention to detail, strong organizational skills, and ability to manage a high volume of transactions

Preferred Qualifications:

• Associate's or Bachelor's degree in Business, Supply Chain, Logistics, or a related field
• Experience working directly with freight brokers, carriers, or 3PLs
• Familiarity with basic accounting concepts including 3-way match and invoice reconciliation
• Experience in retail, distribution, or home improvement product categories
• Working knowledge of import/export documentation

Candidate Experience:

• Ensuring a smooth and enjoyable candidate experience is very important to us at Renovation Brands. For transparency, our interview process varies in length, depending on the position and appropriate number of interview stages.

• Collaboration is a key proponent of success at Renovation Brands, which is on display during our interview process for a number of positions where it is common to have members of our Senior Leadership Team as well as your future manager partake as Interviewers. This provides candidates with immediate facetime and rapport building.

Artificial Intelligence (AI) Usage:

• Candidate Use of AI - We recognize that AI tools can be helpful in preparing for your job search. While you're welcome to use AI for research and preparation, all assessments, applications, and interviews should reflect your own experience, skills, and ideas. We want to get to know the real you.

• Renovation Brands Use of AI - Renovation Brands uses AI tools to support our hiring process. AI-assisted outputs are always reviewed by a qualified member of our talent team before any decisions are made. No rejection, advancement, or offer decision is made by AI alone.

About Renovation Brands:

Home is one of the most sacred places, where everything is more personal and where memories are made. At Renovation Brands, we have a tremendous opportunity to create engaging experiences and lasting relationships with our consumers.

Our focus is on creating design-rich home improvement product offerings via Ecommerce that offer innovation that matters to consumers and enhances not only their environment and aesthetics but also the way they live.

Commitment to Diversity:

At Renovation Brands, we value an inclusive, transparent work environment where every voice is heard. We embrace our differences and believe that when you feel welcomed, valued, and empowered, it drives innovation and strengthens our culture.

As we grow, bringing on great talent is key to achieving our mission. From California to New York, our diverse team collaborates on groundbreaking Ecommerce projects nationwide. We believe our diversity makes us stronger and better equipped to serve customers globally.

Our Benefits:

At Renovation Brands, we have you covered when it comes to our comprehensive Benefits Package, including:

• Competitive Base Salary in line with market expectations
• Medical, Dental, and Vision plans
• 401(k) Safe Harbor Plan with 4% employer match dollar for dollar
• Paid vacation allocated by position, and numerous paid holidays
• Paid Parental Leave
• Paid Sick Days (based on applicable state laws)
• Employee Discount program across all brands at a price of 10%-20% above cost
• Voluntary Life Insurance & Disability Insurance
• Voluntary Accident & Critical Illness Insurance
• Employee Referral Program w/Monetary Bonus
• Discounts through LifeMart

Our Mission:

Empowering our customers to bring their visions to life.

Our Culture & Values:

Our employees are our most precious resource. We want to create an environment where people build on each other’s ideas, are empowered within their roles to drive growth, and use our consumer insight tools to better serve all of our constituents.

Our foundation is supported by five (5) core values that serve as pillars of our culture:

• Empower the Customer – This is about their vision, not ours.
• Think big. Move fast – We sprint when others stroll.
• We’re a team first – Period.
• Fearlessly Transparent – Robust debate, wholehearted respect, and commitment required.
• Do’ers Not Dreamers – We get more done with a match than other companies do with a blowtorch.

Our Brands:

American Tin Ceilings | Reggio Registers | Baseboarders | RTA Cabinet Store | Electric Fireplaces Direct | Mantels Direct | Trueform Concrete & Blendhouse | Cast & Bevel | Vent Covers Unlimited | Madelyn Carter

Visit us @ RenovationBrands.com & on LinkedIn @ Renovation Brands - LinkedIn