Purchasing Clerical Assistant PT/FT

Job Description

Job Description

This is a Clerical position which could be part-time or full time. Benefits available to full time employment only

. Job Summary: 1. Upon receipt of requisitions from departments, selects vendor based on price, availability and service; places orders and follows up to assure on time delivery. Marks purchase order to indicate whether items are subject to NJ sales tax. In some instances, verbal requests are received and information provided in respect to price availability and service prior to receipt of requisitions. This type of service is provided for materials and supplies such as: cork, office furniture and fixtures, oils and greases, shop tools, printing materials, electric motors, electrical and mechanical parts and supplies and other regular and special items, as requested. 2. For materials and equipment for capital replacement, expansion and improvement, vendors and specifications are usually selected by Engineering, Laboratory, Production, etc., but Purchasing Department places orders. Orders are placed weekly for fuel oil, based on predetermined price and supply. 3. Secures quotations for office equipment, supplies, miscellaneous forms, etc. Maintains currently accurate files on catalogs, prices, literature, etc. Secures catalogs on special items upon request. Maintains all contracts for office equipment, etc., and insurance certificates on outside contractors. 4. Checks acknowledgements of purchase orders for agreement with original. Puts G/L codes on all POs. Files all POs on a daily basis. Opens mail and arranges in an orderly manner for PURCHASING AGENT/BUYER. 5. Works on computer putting orders on system, updating pricing information, etc. Updates budget reports on a daily basis. Tracks "on hold" list on a daily basis. 6. Attends appropriate pertinent meetings of purchasing groups, as required. Works closely with PURCHASING AGENT/BUYER to make sure department is running efficiently and up-to-date. 7. In absence of PURCHASING AGENT/BUYER, greets and directs salespersons to proper individuals. 8. Performs miscellaneous jobs as directed. MAPICS experience is a plus (green screen). We are an EOE.