Purchasing Coordinator

Job Description

Job Description

Description:

ABOUT THE ROLE

We are seeking a detail-oriented and analytically minded Purchasing Clerk to join our team in Nevada. This is not a traditional data-entry position — we are looking for someone who is numbers-driven, resourceful, and capable of supporting procurement operations across multiple locations. The ideal candidate will be comfortable working with unit conversions, vendor pricing analysis, multi-location PO management, and inventory systems.

KEY RESPONSIBILITIES

• Create, process, and track purchase orders across multiple vendors and locations

• Perform unit conversions (mm/inches, meters/feet, sq ft/sq m, lbs/kg) with high accuracy

• Analyze pricing, freight, and vendor quotes to determine best-value options

• Monitor inbound orders past due and coordinate with vendors to adjust delivery dates

• Update order acknowledgments and confirmations in the purchasing system (Jeeny)

• Review the Low-Stock Report and generate a daily low-stock tracker for SharePoint

• Create and distribute transfer POs; assist multiple site locations as needed

• Reconcile invoices, packing slips, and order confirmations

• Submit broken glass claims to suppliers (Guardian, Vitro)

• Create new parts in the system and adjust pricing based on currency rate changes

• Collaborate with inventory teams to resolve stock discrepancies across locations

• Support operations with sourcing alternatives when items are unavailable

• Assist maintenance teams with part requests

• Attend and participate in the weekly purchasing system meeting (Thursdays)

• Maintain organized digital records including PDFs, receipts, and confirmations

Numerical & Analytical Ability

• Comfortable performing unit conversions, cost-per-unit calculations, and bulk pricing analysis

• Ability to compare vendor quotes and identify cost-saving opportunities

• Understanding of freight impact (LTL vs. parcel, oversized charges, pallet minimums)

Purchasing & Procurement Knowledge

• Experience creating purchase orders, tracking shipments, and verifying deliveries

• Familiarity with vendor portals such as Amazon Business, Grainger, Uline, and Home Depot

• Ability to read spec sheets and verify product compatibility (sizes, materials, colors)

Systems & Technology

• Comfortable working within purchasing and inventory management systems

• Basic proficiency in Microsoft Excel (data entry, sorting, filtering); advanced skills a plus

• Ability to organize and maintain digital documents efficiently

Soft Skills

• High attention to detail — catches discrepancies in pricing, quantities, and specs

• Clear, professional written and verbal communication with vendors and internal teams

• Ability to manage multiple POs, vendors, and deadlines simultaneously

PREFERRED EXPERIENCE

• Background in manufacturing, distribution, logistics, or industrial supply

• Experience sourcing materials such as corrugated sheets, hardware, adhesives, or filters

• Understanding of lead times, minimum order quantities (MOQs), and freight classifications

• Familiarity with multi-site or multi-location procurement operations