Administrative and Logistics Coordinator

Job Description

Job Description

Administrative & Logistics Coordinator

Location / Work Mode: In-Office — Cleveland, OH

Role Type: Full-time (Direct-Hire)

Compensation: $22.00 - $26.50/hr ($45,000 - $55,000/year equivalent) + Benefits Package

The Opportunity & Impact
Serving as the operational hub of our production facility, this essential role manages the end-to-end flow of orders, vendor scheduling, and critical documentation to keep operations running smoothly. Functioning as the vital link between shop operators, outside vendors, and customer contacts, you will directly impact shop floor efficiency and client satisfaction. This is a stable, long-term position in a steady, supportive environment with no regular weekend work or overtime demands, ideal for someone looking to settle into a dependable role rather than a fast-moving, high-turnover environment.

Required Background
This role calls for hands-on experience working inside a manufacturing, metals, tooling, or industrial distribution facility. Candidates without that background won't move forward in the process, regardless of other administrative or logistics experience, so please only apply if this matches your work history.

Key Responsibilities

• Coordinate outbound and inbound freight logistics by setting up transport for vendor pickups, deliveries, and outside processing

• Prepare purchase orders, bill of lading (BOL) documentation, and specialized compliance certification packages for outgoing shipments

• Maintain active follow-up schedules with external vendors to track order statuses and ensure deadline adherence

• Calculate daily shipping invoices, enter daily sawing and forging labor hours, and maintain critical tracking spreadsheets in Microsoft Excel

• Serve as the primary front-office point of contact by answering client phone calls and responding to customer inquiry emails with accurate order details

Qualifications & Requirements

• Required: proven experience within a manufacturing, metals, tooling, or industrial distribution environment

• Demonstrated proficiency using Microsoft Office (specifically Excel) and familiarity with ERP or AS400 scheduling system

• Exceptional organizational skills and high attention to detail necessary for handling complex certification packages and compliance specs

• Strong written and verbal communication skills with a professional customer service approach

• Ability to work independently, manage daily priorities, and reliably maintain high-volume administrative workflows

• Must be a U.S. Citizen due to operational and compliance requirements

How to Apply
To apply for this opportunity, please submit your resume directly to our recruiting team. Qualified candidates will be contacted promptly for an initial phone interview.

#INDRBR2