Part-time Office Assistant

Office Assistant

We are seeking a dependable and organized Office Assistant to support daily office operations and provide administrative assistance across departments. This part-time position (24 hours per week) requires excellent customer service, attention to detail, and the ability to work both independently and as part of a team.

Responsibilities

Reception and Front Desk Support

• Open and close the building's main entrance
• Answer and direct incoming calls
• Greet visitors and issue temporary badges, key cards, and parking validations
• Maintain reception coverage and a professional front desk environment

Office Operations and Administrative Support

• Sort and distribute mail and faxes
• Maintain staff directories, bulletin boards, and library journal subscriptions
• Schedule company vehicles, parking passes, equipment use, and vendor visits
• Process invoices and maintain filing systems

Supply and Facility Management

• Monitor and stock office, conference room, and kitchen supplies
• Organize supply areas and maintain conference room readiness
• Replenish copy paper, coordinate copier repairs, and recycle toner cartridges
• Perform basic maintenance of office coffee machines

General Administrative Assistance

• Provide administrative support including photocopying, data entry, filing, document preparation, and spreadsheet maintenance
• Assist with special events, departmental projects, and office communications
• Collaborate with team members to ensure continuous reception coverage and project completion

Qualifications

• High school diploma or equivalent required; some college coursework preferred
• Minimum two years of office or administrative experience
• Proficiency with Microsoft Office, including Word
• Strong customer service, communication, and organizational skills
• Ability to manage multiple priorities, work independently, and contribute effectively as part of a team

Compensation

$22.55 to $31.35 per hour

Benefits

• Medical, dental, vision insurance
• Flexible spending accounts: health care, dependent care, commuter
• Short and long-term disability
• Life and AD&D insurance
• 403(b) retirement plan with matching funds after one year of employment
• PTO: 13 holidays, three weeks of vacation and two weeks of sick leave per year
• Employee assistance program
• Educational assistance program
• Subsidized ORCA pass
• Wellness benefits
• Voluntary benefits

About Us

Benaroya Research Institute (BRI) has a bold mission: to advance the science to predict, prevent, reverse and cure immune system diseases, from autoimmune disease to cancer to asthma and allergies. We create detailed pictures of the immune system in health and disease, aiming to understand how disorders start and how to rebalance the immune system back to health. Equipped with innovative tools and robust biorepositories, our team chips away at the biggest mysteries behind these conditions to work toward our vision of a healthy immune system for everyone. BRI is a nonprofit research institute based in Seattle and affiliated with Virginia Mason Franciscan Health. We collaborate with clinicians and patients to accelerate the path from innovative lab discoveries to life-changing patient care.

At BRI, each individual is valued as an important contributor to our vision and mission. Consider making a difference by joining our team. Because together, we are powering possibility. To learn more, visit benaroyaresearch.org.