Executive Administrative Assistant II

Salary : $64,188.80 - $91,312.00 Annually Location : Throughout San Bernardino County, CA Job Type: Full-time Job Number: 26-05291-02 Department: Multiple County Departments Opening Date: 09/19/2026 Closing Date: 10/2/2026 5:00 PM Pacific FLSA: Non-Exempt The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, Department Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. To review job-specific benefits, refer to: Summary of Benefits and the Exempt Compensation Ordinance The County also offers an alternative Modified Benefits Option (MBO) that provides a wage differential.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, October 2, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you need technical assistance, follow this link to or contact their Toll-Free Applicant Support line at View phone number on click.appcast.io . Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application. Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants. ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the within one week of the recruitmentfiling deadline. Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the For more important details, Exempt Unit-Group D San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. Please review the appropriate * for more information Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at View phone number on click.appcast.io or visit the for more detailed information. *Retirement benefits subject to change. 01 Instructions: The information from the Application and the Supplemental Questions below will be reviewed to determine your qualifications and will provide the basis for a competitive evaluation with other candidates in the selection process. It is to your advantage to provide complete, organized, and detailed responses to each question. Note: Employers listed on this questionnaire must also be listed and fully detailed in the Work Experience section of your application. I have read and understand the above statements. 02 Education: Indicate the highest level of education you have completed. High School Diploma or Equivalent Associate Degree Bachelor's Degree Master's Degree or higher None of the above 03 Administrative Assistant Experience: Indicate the amount of highly responsible, and complex administrative assistant experience you possess in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, and preparing agendas. All work experience listed on the Supplemental Questionnaire must also be listed in the Work Experience section of your application in order to be evaluated. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist ) is not considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). 5 or more years 4 years - less than 5 3 years - less than 4 2 years - less than 3 1 year or less 04 Typing Speed: Certain departments may require applicants to meet a minimum typing or keyboarding speed (e.g., 50 WPM). During the interview process, verification of typing speed-such as certificates or other documentation-may be requested. Please indicate your accurate typing speed below. 0-34 wpm 35-49 wpm 50-69 wpm 70+ wpm 05 Administrative Experience: For each administrative assistant position held in support of an executive or professional in an administrative or management level operation, list: a) the title(s) of the individual(s) to whom you provided support on a regular basis,b) your job title, c) dates of employment.Format Example:a) Supported Vice President of ABC Companyb) Executive Assistantc) June 2020 - Present. Indicate "N/A" below, if you do not possess experience as described above. 06 Analyzing Information: Provide examples of the type of assignments which have required you to collect and analyze information/data, draft reports based upon data analysis, and/or provide special project management support. Indicate "N/A" below, if you do not possess experience as described above. 07 Confidentiality: Provide examples of work assignments or tasks handling highly sensitive and confidential information. Indicate "N/A" below, if you do not possess experience as described above. 08 Customer Service: Provide examples of your experience providing attentive and responsive customer service to internal and external stakeholders. Be sure to include one example of when you had an interaction with an upset customer, and how you maintained a positive attitude. Be sure to include the outcome of that interaction. Indicate "N/A" below, if you do not possess experience as described above. 09 Representative/Liaison Experience: Describe your work experience acting as a representative for an administrator or as a liaison between an executive and other departments, government agencies or organizations. Include the size of the organization(s) that you represented and with which you interacted. Indicate the frequency of this interaction. Indicate "N/A" if you do not possess experience as described above. 10 Microsoft Office: Describe your proficiency level with Microsoft Office (Outlook, Word, Excel, Access, Power Point, Publisher). Indicate the years of experience you possess and task accomplished with each software used. Format Example:- Advanced in Microsoft Outlook, 5 years, I can customize command sets, configure mail accounts, set global options, perform advance searches, share and delegate access to Outlook items.Indicate "N/A" below, if you do not possess experience as described above. 11 Special Skills: Some positions require special experience in areas listed below. Indicate in which areas you posses at least six (6) months of experience. Check all that apply. Medical services, health services, hospital administration Legal office, legal research, preparing pleadings, briefs and motions Human and social services Economic development Community services Public information, marketing, multimedia and event services Fiscal, billing, purchasing and financial services Personnel and staffing services Lead work or supervisory experience Project management Facilities management None of the above 12 Describe a time you identified a potential organizational problem and resolved it before the situation became serious. 13 Describe a time when you had to adapt to a wide variety of people by accepting/understanding their perspective. 14 Describe a time when you were able to provide important information to someone immediately because of the way you organized your files. 15 Departmental/Program Experience: Some positions require special experience in the departments/programs listed below. Indicate within which departments/programs you have six (6) months of experience, within the last 5 years. Check all that apply. Experience referenced in this section MUST be listed in the work history section of your application. Aging and Adult Services Public Guardian Agriculture Weights & Measures Airports Arrowhead Regional Medical Center Assessor- Recorder- Clerk Auditor-Controller/Treasure/Tax Collector Behavioral Health Board of Supervisors Child Support Children and Family Services Children's Network Clerk of the Board Communications Office Community Development and Housing County Counsel County Fire District Attorney Economic Development Agency First 5 Fleet Management Human Resources Inland Counties Emergency Medical Agency In-Home Support Services Public Authority Innovation and Technology Department Land Use Services Libraries Museums Office of Emergency Services Office of Homeless Services Performance Education Resource Preschool Services Probation Project and Facilities Management Public Defender Public Health Public Works Purchasing Real Estate Services Regional Parks Registrar of Voters Risk Management Sheriff/Coroner Transitional Assistance Veterans Affairs Workforce Development Not Applicable 16 Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis). I acknowledge that I have read, understood, and agree to the above. 17

**ATTENTION GMAIL USERS**

We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox. For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. To access the guide, Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources. Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there. I understand 18 Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted. Required Question County of San Bernardino, CA