Automotive Accounting Assistant

Sheehy Auto Stores Job Opportunity

Sheehy Auto Stores is one of the country's Top 30 Private Dealer Groups, representing many of the automotive industry's best brands across 25+ locations. We pride ourselves on finding top talent—both experienced professionals and those new to the industry—who share a desire to achieve and grow. If this sounds like you, we want YOU to be part of our team!

At Sheehy, we know that a one-size-fits-all approach doesn't work for our employees. That's why we offer a range of benefits designed to improve your life both at work and at home.

Benefits:

• Health, Vision, and Dental Insurance
• Paid Maternity & Paternity Leave (after one year of employment)
• Earn Paid Time Off (PTO) starting on your first day
• Paid Training & Career Advancement Opportunities
• 401(K) and Profit Sharing

Sheehy Auto Stores is seeking a detail-oriented Accounting Assistant with previous dealership experience to support our accounting operations in a fast-paced, high-volume automotive environment. This role plays a critical part in ensuring accurate financial transactions across vehicle sales, service, and parts departments while supporting month-end close and reporting.

Responsibilities:

• Track Contracts in Transit (CIT) and Vehicle Receivables status to ensure timely funding
• Review and correct accounting schedules
• Monitor and resolve daily deal issues
• Perform daily reconciliation and posting of deposits
• Process customer refunds and referral payments
• Handle warranty cancellations and submissions
• Post vehicle sales, service, and parts transactions accurately and in a timely manner in the DMS
• Generate and post customer invoices; apply payments to accounts receivable (AR)
• Reconcile AR schedules and ledgers; investigate and resolve discrepancies
• Monitor outstanding balances and assist with collections and follow-up
• Obtain revenue and process invoices by verifying and completing payable and receivable transactions
• Assist with month-end close, reporting, and maintaining accurate financial records
• Work closely with the Office Manager to ensure accurate transaction processing

Requirements:

• Previous dealership experience is required
• Experience in automotive accounting, billing, or dealership office support preferred
• Knowledge of AP/AR processes and basic accounting principles
• Experience with Dealership Management Systems (DMS) required
• Reynolds & Reynolds experience preferred
• Ability to balance and manage large-volume accounts
• Strong attention to detail and accuracy in reconciliation and data entry
• Excellent organizational, multitasking, and time-management skills
• Fast learner who is adaptable and comfortable in a demanding environment
• Ability to work independently and collaboratively as part of a team
• Strong written and verbal communication skills
• Authorized to work in the United States
• Ability to pass a pre-employment background check, MVR, and drug screening
• Must have a valid driver's license

Sheehy Auto Stores is an Equal Employment Opportunity Employer