School Bookkeeper

School Bookkeeper

CHAMBERS COUNTY BOARD OF EDUCATION

QUALIFICATIONS:

• High School diploma
• Graduation from technical school with a diploma in Business Education or Accounting
• Must meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457
• Such alternatives to the above qualifications as the Board may require.

FLSA STATUS: Non-exempt

REPORTS TO: Principal, Chief School Financial Officer

SUPERVISES: office assistants

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Comprehensive knowledge of double entry accounting and bookkeeping systems, payroll and accounts payable procedures.
• Demonstrated ability to work independently, make policy interpretations and supervise office assistants or clerical workers as assigned.
• Ability and skills to operate computers.
• Good knowledge of computer programs including spreadsheets, databases, word processing, and/or ledgers.
• Ability to communicate clearly with the public and employees.
• Ability to work well with others.
• Ability to work effectively under minimum supervision and to follow instructions.
• Ability to be confidential.
• Ability to organize and maintain accurate records.
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

JOB GOAL:

To enhance the administration of the school's business affairs by performing the bookkeeping functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable and accounts receivable.

PERFORMANCE RESPONSIBILITIES:

• Maintains a complete and systematic set of records of all financial transactions of school funds.
• Records details of school system financial transactions.
• Prepares financial statements, income statements, and cost reports to reflect financial condition of the school.
• Traces errors and records adjustments to correct charges or credits posted to accounts.
• Reconciles statements and accounts as directed.
• Maintains inventory records for all funds.
• Posts each accounts receivable invoice and deposits of general fund to accounts receivable ledger and to appropriation ledger; sends statements monthly for outstanding accounts receivable.
• Maintains confidentiality regarding school/workplace matters.
• Models and maintains high ethical standards.
• Demonstrates initiative in the performance of assigned responsibilities.
• Maintains expertise in assigned area to fulfill project goals and objectives.
• Participates successfully in the training programs offered to increase skill and proficiency related to assignment.
• Keeps supervisor informed of potential problems or unusual events.
• Responds to inquiries and concerns in a timely manner.
• Serves on school/system committees as required or appropriate.
• Exhibits interpersonal skills to work as an effective team member.
• Demonstrates support for the school system and its goals and priorities.
• Demonstrates initiative in identifying potential problems or opportunities for improvement.
• Prepares all required reports and maintains all appropriate records.
• Performs various related office duties as assigned.
• Follows attendance, punctuality and proper dress rules.

TERMS OF EMPLOYMENT:

The terms of employment shall be in accordance with provisions of the Board's salary schedule.

EVALUATION:

Performance of this job will be evaluated annually in accordance with provisions of the Board's evaluation program for classified personnel.