Accounting & HR Assistant Starting in June-2026

The Accounting & HR Assistant plays a key role in supporting both administrative and financial operations. This position is responsible for tasks related to new orders, shipping, customer service, and accounts receivable. Additionally, the role includes HR support functions such as assisting with employee onboarding, coordinating company events, and serving as a backup for payroll processing.

Responsibilities

• Accounting Responsibilities:
  
  
  
  • Generate and distribute customer invoices promptly to ensure timely billing
  
  
  • Record incoming customer payments, including checks and credit card transactions
  
  
  • Monitor and order office supplies as needed to maintain adequate inventory
  
  
  • Review customer orders to verify accuracy of customer information and order details
  
  


• Human Resources Responsibilities:
  
  
  
  • Coordinate the onboarding process for new employees, including scheduling orientations and ensuring all required documentation is completed accurately and on time
  
  
  • Process benefit enrollments, verifying timely and accurate submission of employee selections
  
  
  • Assist in planning and organizing employee activities, celebrations, and company-wide events to promote engagement and a positive workplace culture
  
  
  • Support internal communications related to HR initiatives, including announcements, updates, and event promotion
  
  
  • Provide backup support for payroll processing, including timekeeping review and accurate data entry
  
  
  • Maintain and update employee records in HR systems, ensuring confidentiality and compliance with company policies
  
  
  • Assist with scheduling interviews and coordinating candidate communications
  
  


• Answer and direct phone calls if the Receptionist is busy. If you are away from your desk, please use the cordless phone to answer income calls if needed.


• Answer and direct email messages in a timely manner.


• Greet customers when they arrive.


• Changes in normal shift may be necessary based on customer orders including weekdays, weekends, and/or holidays.


• Regular and predictable attendance onsite at our workplace or customer/client locations is required.


• Ability to meet physical demands and perform the essential job functions within the work environment, including travel requirements identified in this job description.


• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications and Skills:

• Skilled in using associated PC software including Microsoft office suite (Excel, Word, etc.).


• Previous Accounting and Human Resources Experience


• Ability to maintain confidentiality and professionalism in handling employee and customer information


• Strong problem solving and technical skills.


• Attention to detail


• Strong written and verbal communication skills


• Experience in QuickBooks preferred.

Character Competencies

• Ethical conduct.


• Critical thinking, judgement, and decision-making skills.


• Must enjoy working in a fast-paced environment with tight deadlines and solving customer challenges.


• Ability to work successfully in a team environment with excellent communication skills.


• Time management and organizational skills are essential.


• Enjoy a combination of office work and hands-on work alongside the Machine Builders.


• Must be able to effectively present information to management and customers.


• Ability to effectively respond to common inquiries and complaints from customers.

Cultural Competencies

Our ten cultural values, or the "10 Ps", are the backbone of our company. These are the words that are running through our heads during every customer meeting, design review, and big business decision. Do these resonate with you?

• Purpose: We do everything with integrity for our customers, team, and community.


• People: We succeed through leadership, relationships, teamwork, and accountability.


• Perspective: We are fluid and respond to market needs using our quick lead time as a competitive advantage.


• Positive: We exhibit a positive attitude and a professional environment that is uplifting.


• Partnership: We partner with our customers and suppliers for shared success.


• Precision: We attend to the details from design to delivery to uphold our reputation for quality.


• Performance: We design reliable equipment and help manufacturers’ products perform better.


• Perseverance: We embrace challenges that foster innovation and work hard to bring results.


• Planet: We are stewards of our resources and our environment.


• Profit: We maximize customer satisfaction and use creativity over capital that fuels perpetual growth.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Physical Demands :

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  • While performing the duties of this job, the employee must be able to remain in a stationary position extended periods of time and be able to move about inside the office to access file cabinets, office machinery, etc. 
  
  
  • Based on project assignment, may require work in Manufacturing environment which may include use of machinery, hand tools and testing equipment.
  
  
  • Operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer and must have the ability to use hands to handle, control or feel objects or controls and reach with hands and arms. 
  
  
  • Constantly communicate and exchange information with team members and must be able to effectively communicate correct information. Be able to meet with customers, teammates, and project teams in person as required.
  
  

• Read/comprehend, write, communicate orally, reasoning, and analytical abilities, and mental flexibility.

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  • Occasionally will move objects up to 20 pounds.
  
  
  • Occasionally climb stairs, bend, squat, kneel, crouch, and reach above shoulder to access materials and/or documentation.
  
  
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus to compare and distinguish accounting and administrative data. 
  
  

• Hearing ability to perceive the nature of sounds at normal speaking level with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound.

• Work Environment:
  
  
  
  • While performing the duties of this job, the employee is regularly working in a typical interior/office work environment.
  
  
  • Position may involve extended work hours.
  
  
  • The noise level in the work environment is usually moderate.
  
  

Travel Requirements

No travel required for this position.

Company Overview

GP Reeves, Inc. was founded in 1971 and has grown to become a leading global provider of engineered dispensing systems and solutions for manufacturing. We design and build a complete line of grease, oils, ambient and heated material dispensing equipment and automation. Our patented Air Removal process produces a low maintenance, highly repeatable system built in Holland, Michigan. With locations in North America, Europe, and Asia to serve our customers, we are looking ahead towards continued success and growth. GP Reeves customer base includes the world’s leading automotive, life sciences, aerospace, furniture, consumer goods, electronics, industrial manufacturers and more. We are focused on innovation and technology through a service mindset to our team members, customers, and community.