Operations Support Specialist (OS2)

Operations Support Specialist (OS2)

We are seeking an Operations Support Specialist to provide high-level programmatic and administrative support to a dynamic cybersecurity team within a Navy command. The selected candidate will be responsible for preparing presentation materials, managing correspondence and procedural documentation, and maintaining calendars and access forms, and supporting task-level operations across reporting, metrics, and security badge processing. Ideal candidates will demonstrate strong organizational and communication skills, familiarity with Navy correspondence standards, and the ability to work independently in a fast-paced, mission-driven environment. This is a hybrid technical and administrative support role requiring attention to detail, adaptability, and proficiency with Microsoft Office, Adobe Acrobat, and DoD/Navy-specific tools and systems. This position is located in Philadelphia, PA.

Your future duties and responsibilities include:

• Prepare and manage presentation materials using Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• Provide on-site administrative support for document processing, including letters, reports, memos, travel orders, travel vouchers, and related materials.
• Maintain and edit all cyber, IT, and cyber workforce correspondence, standard operating procedures (SOPs), and instructions to ensure proper grammar, formatting, and compliance with the Navy Correspondence Manual and applicable style guides.
• Maintain the master project calendar, coordinate meetings and presentation logistics, and support System Access Authorization Request (SAAR) form processing.
• Assist in developing process and procedure documents in government-directed formats.
• Enter and manage data within various computerized databases and tracking systems; create spreadsheets and graphs based on recorded data; maintain hardcopy documentation in support of audits.
• Support NSWC Philadelphia Division security badge processing, including information entry and documentation management.
• Process and track badge and swipe card requests and support access services in accordance with Division policies and procedures.
• Develop and present cybersecurity (CS) metrics to upper-level management.
• Provide NAVITAS IT support, including review of NAVITAS purchase requests for compliance with DoN policy and entering requests into the official system of record.

Required qualifications to be successful in this role include:

• Associate's degree in business, computer science, information technology from an accredited college or university.
• Five (5) years of experience providing programmatic support including reviewing policies and directives and presenting the assessments, metrics development and tracking, word processing, filing, track man-hours/time, preparing correspondence reports/forms and presentation in accordance with the appropriate style guide, arranging travel, schedule meetings and teleconferencing services utilizing Microsoft products (i.e. Word, Excel, and PowerPoint) as well as Adobe Acrobat.
• Experience supporting Navy, DoD, or federal program offices, particularly in IT, cybersecurity, or workforce management environments.
• Familiarity with Navy administrative processes, formatting standards, and style guides, including Navy Correspondence Manual.
• Experience preparing contract deliverables, presentation, and briefing material for senior leadership.
• Proficiency in Microsoft SharePoint, Teams, Outlook scheduling tools, and cloud-based document collaboration platforms.
• Prior experience supporting Systems Access Authorization Requests (SAARs), calendar management, meeting logistics, and project documentation.
• Demonstrated ability to organize and track data across multiple inputs using spreadsheets, databases, and visualization tools (e.g., pivot tables, charts, graphs).
• Strong attention to detail, with proven ability to proofread and format documents for accuracy and professionalism.
• Ability to manage competing deadlines, prioritize tasks, and work independently in a fast-paced mission-driven environment.
• Active DoD security clearance or ability to obtain one (Secret preferred).

Skills:

• Adobe Acrobat

What you can expect from us:

Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction. Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our teamone of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at View email address on click.appcast.io. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned. We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.