Logistics Branch Warehouse Specialist

About the Job This position manages, operates and monitors asset management, warehousing and inventory control processes and procedures to ensure mission objectives are met to support Division of Fire Prevention and Control (DFPC). This position functions as an individual contributor managing the day-to-day warehousing requirements by controlling consumable and non-consumable inventory goods issued to Division of Fire Prevention and Control members, including uniforms & PPE (Personal Protective Equipment, Bunker Gear and SCBA), medical supplies, firefighter supplies and equipment, automotive parts, and supplies obtained through federal excess property programs. This position is responsible for researching, forecasting, evaluating, requisitioning, procuring, receiving, tracking, distributing, storing, organizing, shipping, delivering, and replenishing all goods by coordinating and collaborating with vendors, program assistants, financial services and customers. This position is responsible for the research and administration of service and goods contracts, bids, PO’s, RFP’s and IFB’s, as well as for research and development of effective and economical ways to improve procedures, policies and budgetary processes. This position researches product information, contacts vendors for quotes and product specifications, evaluates products and prepares bid proposals. This position troubleshoots issues for repair and replacement, performs basic repairs, cleaning, and refurbishment of supplies, PPE, uniforms and equipment. This position supervises large scale receiving and distribution projects as needed. Work Environment 100% onsite Work unit core business hours, Monday-Friday, 8:00 a.m. − 4:30 p.m. (Flexible work schedule available with supervisor approval) Non‑Discrimination and Equal Opportunity The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. In all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Key Responsibilities Asset Management and Daily Operations Independently organizes, coordinates, administers and controls warehouse/inventory processes and procedures for Division of Fire Prevention and Control customers. Oversees and directs the daily operational needs of the Supply Unit and inventory, both durable and consumable goods. Monitors and surveys Division of Fire Prevention and Control requirements to determine new inventory/warehouse needs, replacement of obsolete inventory and vendor quality issues. Establishes layout of supply area to include space for receiving and distribution, cleaning, minor repairs, storage, fitting and ensures adequate space for expansion. Inspects and receives incoming shipments of supplies and verifies quantities and quality with invoices. Verifies and notes damages or substitutions. Assists customers by coordinating pickups/drop offs and loading and distributing inventoried warehouse products. Coordinates distribution of supplies/equipment for Division of Fire Prevention and Control members. Forecasts, plans and determines supplies and equipment needed for operational requirements by collaborating with Wildland Fire Logistics Branch Chief and Division of Fire Prevention and Control leadership. Maintains and develops warehouse Standard Operating Procedures (SOP). Develops reorder points (ROP) and maintains quantities of supplies and equipment at an effective level to prevent out of stock items and shortages. Maintains and issues items from inventory such as uniforms, medical supplies, PPE and firefighter supplies to Division of Fire Prevention and Control members ensuring internal and external ordering processes are followed. Ensures new employees are measured and fitted for uniforms and PPE. Compiles, tracks and maintains inventory and accountability records for all supplies and equipment received and issued to Division of Fire Prevention and Control members using databases and asset management software. Provides a list of supplies, PPE and uniforms issued to employees for employee off-boarding. Tracks and records list of supplies that expire and develop notification systems to ensure replacement supplies are distributed and valid. Tracks SCBA and AED equipment warranty and service schedules and arranges software updates, maintenance, repair, service, flow testing and hydrostatic cylinder testing. Develops protocols to ensure the safe handling, storage and security of sensitive supplies such as medical devices, medication and electronics. Responsible for the proper disposal of expired and expendable supplies, hazardous materials and medical supplies/drugs. Refurbishes, cleans and provides laundry services for supplies, uniforms and equipment for reissue. Conducts periodic and annual physical inventory of parts, supplies and equipment. Researches and recommends warehouse and inventory adjustments. Research and Procurement of Goods, Materials and Equipment Obtains information from vendors used in the generation of DQs, RFP’s, IFB’s, bids, contract, agreements and PO’s for supplies, parts, equipment and uniforms. Applies working knowledge of Colorado Revised Statutes and Fiscal or Procurement Rules for the warehouse and inventory of goods utilizing established guidelines and procedures. Works with state price agreements, federal excess property programs and competitive bidding to ensure program compliance and to provide fair and reasonable competition using a variety of procurement methods. Prepares the required documentation for PO’s, bids, IFB’s, RFP’s, contracts, sole source justifications and documented quotes in collaboration with Logistics Chief, program assistants and other CDPS members. Determines and develops criteria and direction to employees for inventory items and local purchase items by collaborating with Logistics Chief and Division of Fire Prevention and Control members. Researches and advises on market trends, product specifications, new products and alternative source selections. Interviews vendors to determine selection, award and/or makes purchase recommendations. This position researches product information, contacts vendors for quotes, compares product specifications and evaluates product performance. Customer and Vendor Communication Establishes and maintains positive internal and external interpersonal working relationships with vendors and customers. Maintains open communication with vendors about lead times, pricing and state purchasing guidelines for necessary equipment and supplies. Participates in lead roles for Division of Fire Prevention and Control uniform committee to evaluate garments for style, safety and performance. Assists with developing and maintaining Division of Fire Prevention and Control uniform policy by collaborating with other Division of Fire Prevention and Control members/committees. Develops and maintains a picture catalog of Supply Unit supplies, equipment and uniforms for customers to reference when ordering. Provides guidance and problem-solving techniques and solutions to Division of Fire Prevention and Control members for inventoried and local purchase supplies and equipment. Works closely with Division of Fire Prevention and Control leadership, Logistics Chief and other department members on uniform, supply and PPE issued items. Keeps current with industry standards and current technology by researching and conferring with vendors, customers, suppliers and manufacturers to evaluate product performance, inventory and quality control issues. Monitors and evaluates contractor performance, contract renewals and addressing vendor/contractor deficiencies. Assists with the coordination and dissemination of information to advise internal customers on proper policies and procedural requirements to ensure policy requirements are met. Note, to be considered for this position, you must meet one of the following options for consideration. Proven Experience, Knowledge, Skills Three (3) years of demonstrated experience with inventory, shipping, receiving, storing and issuing a wide variety of supplies and equipment. Education and Experience, Knowledge, Skills Appropriate education will substitute for the required experience on a year-for-year basis. If substituting education for experience, please attach official or unofficial transcripts at the time of application. Preferred Qualifications and Competencies State of Colorado asset management, inventory management or warehouse management experience is strongly preferred. Experience with fire, military or law enforcement equipment, uniforms, PPE and medical supplies is strongly preferred. Proficient computer skills using programs such as Microsoft Office programs such as Word and Excel, Google platform and asset management software. Forklift Certified. Conditions of Employment Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, reference checking, driving history and drug screen. Current valid driver's license at time of hire, and must obtain a Colorado‑issued driver's license within 30 days of hire. Ability to operate motor vehicles and to travel throughout the state in a variety of weather conditions. Must be forklift certified or the ability to be able to gain and maintain a forklift operating certification (at state cost) within 90 days of employment. Adherence to established material handling and back safety protocols is paramount during all material movement tasks. Must have comprehensive knowledge of safety protocols for lifting, carrying, and storing heavy or hazardous materials, such as boxes up to 50 lbs., tires, fire hose, and fuel, to prevent injury and damage. Position requires an applicant/employee who can meet and maintain the criteria of Physical Demand on a daily basis which includes lifting from ground level up to 50 lbs. of force/weight occasionally, and/or up to 20 lbs. of force/weight frequently, and/or up to 10 lbs. of force/weight constantly to move objects throughout a full range of motion. Must be able to scale mobile warehouse stairs to reach supplies stored in the warehouse and to reach for and control items at eye level or higher weighing 20-40 lbs. while standing. Benefits Medical and dental options for employees and dependents. Short‑term and long‑term disability and life insurance coverage. Health Savings Account contributions for employees on a high‑deductible plan. Family Medical Leave Act (FMLA) and State of Colorado Family and Medical Leave Insurance (FAMLI). Retirement benefits: PERA Defined Benefit Plan or PERA Defined Contribution Plan, optional 401(k) and 457 plans. Paid holidays, accrued annual and sick leave, and wellness days. Classification and Salary Classification: MATERIALS HANDLER III Anticipated Hiring Range: $4,495 – $5,392/month; $53,940 – $64,704/year. Full Salary Range: $4,495 – $6,292/month; $53,940 – $75,504/year. #J-18808-Ljbffr