Administrative Associate IV

Administrative Associate IVTexas A&M University - Corpus ChristiPURPOSEThis position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads.DESCRIPTIONFunctional Area 1: Academic & Faculty SupportPercent Effort: 25%Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.Faculty administrative communications including missed class day postingsAcademic/administrative deadline trackingOther academic administrative processes as assignedAssists with adjunct hiringAssist with faculty domestic travelFunctional Area 2: Events, Travel & OperationsPercent Effort: 25%Assist with the coordination of events and special eventsAssist with faculty foreign travel/Guest travel/EmburseSchedule rooms in Astra for special events and classesSubmit work orders for maintenanceSchedule meetings and maintain calendars for the college and shared conference roomHire, train, evaluate, and supervise department student workersFunctional Area 3: Financial SupportPercent Effort: 25%Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuyOversees office supply orderingAssists with account activity/balance tracking for departmentsAssists in processing student awards and tracking account balancesAssists with student travel/EmburseFunctional Area 4: Shared responsibilitiesPercent Effort: 25%Front-line point of contact for the college to include greeting and answering callsAssists with general inbox coverage and general administrative requestsAssists with syllabi reviewAssists with InterfolioProvides cross-coverage for various administrative support tasksQUALIFICATIONSHigh School Diploma or GEDFour (4) years of related experienceAdvanced skills in Microsoft Office SuiteExcellent written and verbal communication skillsPositive attitudeAbility to work independently and efficiently with minimal supervisionAbility to work in a fast-paced environmentPREFERRED QUALIFICATIONSTwo (2) years of office management experienceSALARY: Up to $17.50/HourlyUp to $36,400/annually, approximatelyNOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.BENEFITS (rules, policies, eligibility apply)From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.INSURANCE:Medical$0 - $30 per month for Employee Only coverage after university contribution ($920 value).Up to 83% of premium covered by the university:Employee and SpouseEmployee and ChildrenEmployee and Family coverageDental & VisionLife Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending AccountDUAL CAREER PARTNER PROGRAMON-CAMPUS WELLNESS OPPORTUNITIESWork Life Solutions:Counseling, Work Life Assistance, Financial Resources, and Legal ResourcesTuition Benefits:Public Loan ForgivenessBook scholarships100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).Retirement :Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)Voluntary Tax Deferred Account/Deferred Compensation PlanTime Off :8+ hours of vacation paid time off every month.8 hours of sick leave time off every month.8 hours of paid time off for Birthday leave.12-15 paid holidays each year.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.