Parts Administrator

Spare Parts Administrator-Cell Line

Manteno, Illinois

Gotion Inc. is based in Silicon Valley, CA, currently building a Manufacturing facility in Manteno, IL and has R&D centers in Ohio, China, Japan and Europe. We innovate in the next generation electric vehicle and energy storage technologies (lithium batteries and related systems) with the aim to accelerate electrified transportation and achieve sustainable development. Gotion is powered by a leading power battery technology company that provides solutions for vehicles including the world's first mass commercial e-bus route. Gotion is a career destination - we are not simply attempting to just fill another job, but to pursue a dream of global green energy together! We offer outstanding opportunities to individuals seeking an exciting and challenging working environment. Everyone is highly valued and plays a vital role in the growth of our organization.

Position Summary

Gotion is seeking a highly organized and detail-oriented Spare Parts Administrator to support inventory management, documentation control, asset tracking, and cross-functional coordination within our manufacturing and engineering operations. This position plays a key role in ensuring spare parts availability, inventory accuracy, and effective communication between internal teams and external suppliers.

The ideal candidate will possess strong administrative and inventory management skills, excellent bilingual communication abilities (Chinese and English), and experience working in a manufacturing, warehouse, or engineering environment.

Key Responsibilities

1. Spare Parts Inventory Management

• Responsible for receiving, storing, issuing, cycle counting, and maintaining inventory accuracy of spare parts.
• Ensure inventory records are accurate and updated in a timely manner.

• Document Control

• Manage, organize, archive, and control spare parts related documents, purchasing records, inventory records, supplier information, and contract documentation.

• Data Analysis & Reporting

• Use Microsoft Office (especially Excel) to maintain inventory records, prepare reports, and perform data analysis.

• Engineering Equipment Rental Contract Tracking

• Assist engineers in tracking, updating, and managing rental contracts for forklifts, aerial lifts, cranes, and other on-site engineering equipment.

• Cross-functional Coordination

• Coordinate with Engineering, Purchasing, Warehouse, and Suppliers to ensure timely spare parts supply and inventory management.

• Bilingual Communication

• Handle daily communication, emails, documentation, and meetings in both Chinese and English.

• Equipment Asset Register Management

• Maintain a comprehensive equipment asset register by recording equipment nameplate information (Maker, Model, Serial Number), installation location, critical spare parts list (BOM), maintenance records, and technical documentation to support equipment maintenance and spare parts management.

Required Qualifications

• Associate degree or above
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.)
• Experience in inventory control or warehouse management
• Strong written and verbal communication skills in both Chinese and English
• Experience in document control and record management
• Detail-oriented, responsible, and organized
• Strong teamwork and communication skills

Preferred Qualifications

• Familiarity with automation spare parts such as cylinders, solenoid valves, servo motors, sensors, PLC modules, gearboxes, VFDs, and robot spare parts
• 3+ years of warehouse, inventory, or spare parts management experience
• Bachelor's degree or above
• Experience in purchasing, supply chain, or logistics coordination
• Experience with ERP systems (SAP, Oracle, NetSuite, etc.)
• Advanced Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, Power Query)
• Experience working in manufacturing, automation, or equipment installation projects
• Forklift certification or warehouse equipment operation experience is a plus
• Ability to manage critical spare parts and safety stock planning

The US base salary range for this full-time position is $60,000 - $70,000 + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

Expected Pay Range

$60,000 - $70,000 USD

Gotion Inc. is proud to be an equal opportunity employer. We are dedicated to fostering a diverse workforce that reflects the communities we serve, cultivating a culture of inclusion and belonging, and ensuring equal employment opportunities for all.

We provide equal opportunity to all individuals regardless of race, creed, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related conditions (including breastfeeding), parental status, criminal histories consistent with legal requirements, or any other characteristic protected by law.

At Gotion Inc., we strive to create an environment where everyone feels valued, respected, and empowered to thrive.