Operations Administrator

divh2Operations Administrator/h2pFull-time/ppCompensation: USD 17 - USD 21 - hourly/ph3Company Description/h3pSite Barricades are companies of AWP Safety-/ppAWP Safety is North Americas leading traffic control and work zone safety partner, protecting the crews who build our infrastructure and the communities that rely on it. With more than 6,000 Protectors across the U.S. and Canada, we support construction, utility, municipal, and infrastructure projects with dependable traffic control services that keep people safe and keep projects moving./ppSafety is Life at AWP Safety. Our people are the core of our business, and every role directly supports our mission to protect workers, drivers, and communities. Many team members start in entry-level traffic control or flagger positions, where we provide paid training, industry-leading safety practices, and opportunities to advance into leadership and operations roles./ppWe are a fast-growing, purpose-driven organization committed to operational excellence, customer service, and continuous improvement. If you want a career where your work truly mattersand where safety, teamwork, and development are top prioritiesyou belong at AWP Safety./ph3Job Description/h3pstrongCome Grow with UsOperations Administrator - /strong/ppThe Operations Administrator is an essential role on the Operations team. The admin has the freedom to work independently but is a vital part of the team. He/she assists with multiple projects and duties, including inbound/outbound calls, coordinating repairs and customer relations to ensure satisfaction after work is complete. Performing with a focus on accuracy, timeliness and responsiveness and high levels of diplomacy, sound judgment, and discretion when dealing with customers and other department staff./ppstrongJob Duties: /strong/pullistrongInvoice Management:/strong ulliCreate and process daily invoices with precision and timeliness./liliAssist with end-of-month billing tasks, including: ulliMatching invoices with jobs./liliVerifying pricing and modifications for accuracy./liliEntering revisions provided by sales staff./liliSending out finalized invoices to customers./li/ul/li/ul/lilistrongContract Management:/strong ulliProcess contracts from creation to completion using the Point of Rental System./liliFollow up on job modifications and obtain necessary information for contract updates./li/ul/lilistrongCollaboration and Support:/strong ulliWork closely with sales staff to address job and invoicing questions./liliEnsure accurate and timely communication regarding job details, modifications, and follow-ups./li/ul/lilistrongCustomer Service:/strong ulliProvide excellent customer service by answering phones and directing calls to the appropriate departments./liliAddress customer inquiries professionally and efficiently./li/ul/lilistrongAdministrative Tasks:/strong ulliOrganize and maintain filing systems for contracts, invoices, and related documentation./liliAssist with general office tasks as needed to support overall operations./li/ul/li/ulh3Qualifications/h3pstrongQualifications and Skills:/strong/pulli1-3 years of Office administrative experience preferred./liliProven experience in an administrative, office assistant, or similar role./liliStrong proficiency in data entry and working with office management systems (e.g., Point of Rental System or similar software)./liliExceptional attention to detail and accuracy in processing invoices and contracts./liliExcellent organizational and time-management skills./liliStrong interpersonal and communication skills./liliAbility to work collaboratively in a team-oriented environment./liliProficiency in Microsoft Office Suite (Word, Excel, Outlook)./liliCustomer-service-oriented mindset with problem-solving capabilities./li/ulpstrongWork Environment:/strong/pulliOffice-based role with standard weekday hours - 8 AM - 4 PM, Monday-Friday./liliOccasional flexibility may be required based on business needs./li/ulh3Additional Information/h3pstrongOther things to know:/strong/pulliMust be able to work in a variety of physical positions, including sitting, standing, walking./liliBenefits-Medical, Vision, Dental and Life./lili401(k)/liliPaid Time Off Paid Holidays/liliAWP named one of Americas Greatest Workplaces 2023 and 2025 for Diversity/li/ulpCompensation Range: $17.00 - $21.00/hour/ppAWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race, color, age, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability./p/div